Office Coordinator

Job Summary:
The Office Coordinator is responsible for organizing, managing, and supporting the day-to-day administrative operations of the office. This role ensures smooth workflow, effective communication, and a well-structured environment, acting as a central point of contact for staff, clients, and vendors. The ideal candidate is highly organized, proactive, and capable of handling multiple tasks efficiently.

Key Responsibilities:

• Coordinate daily office operations, ensuring a well-organized and efficient work environment.

• Manage schedules, appointments, meetings, and office events for staff and management.

• Serve as the first point of contact for visitors, clients, and vendors, providing professional support.

• Maintain office supplies, equipment, and facilities, ensuring availability and proper functioning.

• Assist in preparing reports, presentations, and correspondence for management.

• Facilitate communication across departments and teams to ensure seamless operations.

• Support HR and administrative processes, including onboarding, record-keeping, and employee documentation.

• Monitor office expenses and assist with budget management for administrative activities.

• Handle incoming calls, emails, and other communications promptly and professionally.

• Implement office policies, procedures, and health & safety standards.

Qualifications & Skills:

• Bachelors degree in Business Administration, Management, or related field preferred.

• Proven experience in office administration, coordination, or a similar role.

• Strong organizational, multitasking, and time-management skills.

• Excellent written and verbal communication skills.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management tools.

• Ability to work independently and collaboratively in a fast-paced environment.

• Attention to detail, discretion, and professional demeanor.

Competencies:

• Problem-solving and decision-making abilities.

• Strong interpersonal and relationship-management skills.

• Adaptable, proactive, and able to manage multiple priorities efficiently.

Career Progression:

• Successful performance may lead to roles such as Office Manager, Administrative Manager, or Operations Coordinator.