Office Services Coordinator

ob Summary:
The Office Services Coordinator is responsible for managing and coordinating office support services to ensure smooth and efficient operations. This role oversees administrative tasks, vendor services, facility management, and day-to-day office activities, providing a seamless working environment for employees. The ideal candidate is highly organized, proactive, and possesses excellent coordination and communication skills.

Key Responsibilities:

• Coordinate and manage office support services, including maintenance, cleaning, security, and catering services.

• Maintain office supplies and equipment, ensuring timely procurement and proper functioning.

• Liaise with vendors, service providers, and contractors to ensure quality and timely delivery of services.

• Assist in the planning and organization of office events, meetings, and internal activities.

• Monitor office expenses and support budget management for administrative and office services.

• Maintain accurate records of office operations, vendor contracts, and service agreements.

• Support administrative staff and management with day-to-day tasks as required.

• Ensure compliance with office policies, procedures, health & safety standards, and security protocols.

• Address and resolve any operational issues or employee requests related to office services.

• Contribute to continuous improvement initiatives to enhance office efficiency and employee satisfaction.

Qualifications & Skills:

• Bachelors degree in Business Administration, Management, or a related field preferred.

• Proven experience in office administration, facilities coordination, or office services management.

• Strong organizational, multitasking, and problem-solving skills.

• Excellent communication and interpersonal skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Ability to work independently and collaboratively in a fast-paced environment.

• Attention to detail, reliability, and professionalism.

Competencies:

• Strong coordination and project management abilities.

• Customer-service oriented with a proactive approach.

• Adaptable, flexible, and capable of handling multiple priorities.

Career Progression:

• Successful performance may lead to roles such as Office Services Manager, Office Administrator, or Facilities Manager.