Administrative & Business Development Assistant

Part-Time Administrative & Business Development Assistant

Location: Calgary, AB (Office-based, part-time role, MondayFriday)
Company: Infracon Construction Inc.
Hourly Wage: $27 $30 per hour (depending on experience)

Position Overview:
Infracon Construction is seeking a highly organized and motivated Part-Time Administrative & Business Development Assistant professional based in Calgary. This role will provide additional capacity to support the company with upcoming projects and ongoing operations. The successful candidate will work part-time, Monday through Friday, and contribute to both project administration and business development initiatives.

Responsibilities

• Complete daily time entry of labour and equipment resources being utilized on projects
• Manage requisitions, purchase orders, equipment logs, and other tracking systems as required
• Code invoices, process accounts payable entries, and provide general accounting support
• Assist with onboarding of project personnel including HR/payroll forms, HSE orientations, and safety ticket tracking
• Coordinate and organize training requirements at the site level, working with the Health & Safety Team to ensure compliance
• Manage site access requirements including vehicle passes, visitor passes, and orientation tracking
• Provide general filing, document control, scanning, copying, and records management throughout all phases of the project
• Maintain and ensure accuracy of reports, documentation, and project records
• Book travel and accommodations for field employees and management, and process related expenses
• Maintain accurate and up-to-date client contact lists, databases, and business development records
• Prepare business development reports, proposals, and presentations as needed
• Assist with planning and organizing networking functions, conferences, and trade shows
• Conduct market research and analysis on potential clients, competitors, and industry trends
• Coordinate marketing initiatives, including managing social media platforms and other marketing-related projects
• Organize and maintain calendars for the Business Development Manager, including scheduling appointments, meetings, and conference calls
• Support cross-functional collaboration between project management, health & safety, human resources, and accounting teams
• Build and maintain positive relationships with clients, partners, and stakeholders through professional communication
• Perform other duties as assigned to support the success of the company and upcoming projects

Qualifications

• Minimum 2+ years of experience in an administrative role, preferably supporting business development, project management, or operations in an industrial or construction environment
• Previous experience with field ticketing/job tracking software (e.g., FieldCap) considered a strong asset
• Previous experience using customer relationship management tools (e.g., Salesforce) considered an asset
• Strong communication skills, both written and verbal, with excellent phone manner and ability to maintain professional client relationships
• Proficient with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); advanced Excel skills (formulas, pivot tables, macros) are preferred
• Ability to prioritize and manage multiple tasks in a fast-paced, deadline-driven environment
• Strong organizational skills with excellent attention to detail
• Adaptability to changing demands and ability to work independently with minimal supervision
• Accounts payable and general accounting experience considered an asset

What We Offer

• Part-time, Monday - Friday schedule based in Calgary
• Competitive hourly wage of $27 - $30, depending on experience
• Opportunity to contribute to upcoming projects while supporting broader company growth initiatives
• A collaborative and supportive work environment with exposure to both project operations and business development functions