Office and Finance Administrator

About Our Client

Our client operates a modern coworking and innovation space that supports startups, remote professionals, and growing SMEs. The environment is professional, collaborative, and service-focused, providing flexible workspace solutions alongside business support services. The organisation places a strong emphasis on operational efficiency, customer service, and maintaining a high-quality workspace for members and visitors.

About the Role

Our client is seeking an Accounts & Administration Officer to support the financial and administrative operations of the organisation. This role will involve managing daily accounting processes, providing administrative support, and helping ensure the smooth day-to-day running of the workspace. The position offers flexible working hours between 30 and 40 hours per week.

The successful candidate will work closely with management to maintain accurate financial records, process payroll, and support general office operations. This is a fully onsite role, suited to someone organised, detail oriented, and comfortable working in a busy, service focused environment.

Key Responsibilities

Accounts

• Maintain accurate bookkeeping records using Big Red Cloud
• Process supplier invoices, purchase orders, and expense claims
• Reconcile bank accounts, payments, receipts, and petty cash
• Prepare customer invoices and follow up on outstanding payments
• Assist with month-end tasks, including financial reports and reconciliations
• Support preparation of financial information for management and external accountants
• Monitor spending against budgets and flag any variances
• Maintain financial records and documentation in line with company procedures

Payroll and Compliance

• Process weekly or monthly payroll using Thesaurus Payroll
• Maintain employee records and ensure accurate recording of hours and salary updates
• Support completion of statutory returns including PAYE and other compliance requirements
• Assist with staff onboarding processes and HR documentation

Administration

• Provide day-to-day administrative support across the office
• Respond to queries from members, visitors, and prospective tenants
• Maintain records, databases, and internal documentation
• Prepare contracts, letters, and other business documentation as required
• Support meeting room bookings, events, and general operational tasks
• Order office supplies and manage stock levels
• Liaise with suppliers, contractors, and service providers

Customer and Facility Support

• Assist tenants and visitors with general enquiries
• Ensure meeting rooms, common areas, and coworking spaces are well presented
• Support facility coordination including access cards, parking arrangements, and maintenance requests

Ideal Candidate Profile

• Experience in accounts administration or a similar finance support role
• Good understanding of bookkeeping principles and financial record management
• Experience using Big Red Cloud would be an advantage
• Experience using Thesaurus Payroll would be beneficial
• Proficient in Microsoft Office, particularly Excel
• High level of attention to detail and accuracy
• Excellent organisational and communication skills
• Ability to manage multiple tasks and work independently
• Professional and customer-focused approach

Desirable Qualifications

• Qualification in Business, Accounting, Finance, or a related discipline
• Experience working in a shared workspace, property management, or service-based environment

Personal Attributes

• Reliable, discreet, and trustworthy when handling financial information
• Proactive with the ability to take ownership of tasks
• Friendly, approachable, and professional with tenants and visitors
• Comfortable working within a varied and dynamic workload