Executive Assistant

Our client, a prominent communication business in Dublin, seeks an Executive Assistant to the CEO for a 12 month maternity cover. 

As the EA to the CEO, you will play a pivotal role in providing high-level administrative support, requiring utmost discretion, impeccable organisational skills, and the ability to handle pressure with poise.

The role is hybrid, with 3 days per week in the Office. 

Key Responsibilities:

Diary and Inbox Organisation:

• Efficiently manage the CEO's diary, including scheduling appointments, meetings, and conference calls across multiple time-zones.
• Monitor and manage the CEO's inbox, prioritising and responding to emails promptly and effectively.

Events and Travel Arrangements:

• Coordinate and manage logistics for events, meetings, and travel arrangements for the CEO, ensuring seamless execution.

• Assist in arranging travel accommodations, including flights, accommodation, and transportation, with a focus on efficiency and cost-effectiveness.

Proactive Support:

• Anticipate the CEO's needs and act proactively to ensure smooth operations and timely completion of tasks.
• Handle pressure with grace and composure, maintaining a proactive approach to problem-solving and decision-making.

Discretion and Confidentiality:

• Handle sensitive information with the utmost discretion and confidentiality, maintaining professionalism at all times.
• Uphold confidentiality in all communications and interactions, ensuring the CEO's privacy and security are safeguarded.

Qualifications:

• Proven experience as an executive assistant or in a similar role supporting senior executives, preferably to a CEO.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Exceptional organisational and time management skills, with the ability to prioritise tasks effectively.
• Strong attention to detail and accuracy in work, with the ability to handle multiple tasks simultaneously.
• Excellent verbal and written communication skills, with the ability to liaise effectively with internal and external stakeholders.
• Ability to work independently with minimal supervision and as part of a team.
• Flexibility and adaptability to changing priorities and deadlines.
• Professional demeanour and interpersonal skills to interact with individuals at all levels.
• Prior experience in a fast-paced corporate environment is advantageous.

We look forward to receiving your application.