Job Openings Administrative Assistant

About the job Administrative Assistant

We are hiring an Admin Executive for one of the Media companies located in Abu Dhabi.

Responsibilties
Answer and direct phone calls
Organize and schedule appointments.
Plan meetings and take detailed minutes.
Write and distribute email, correspondence memos, letters, faxes, and forms.
Assist in the preparation of regularly scheduled reports.
Develop and maintain a filing system.
Update and maintain office policies and procedures.
Order office supplies and research new deals and suppliers
Maintain contact lists.
Book travel arrangements
Submit and reconcile expense reports.
Provide general support to visitors.
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

Requirements

Proven experience as an Administrative Assistant or Office Admin Assistant on minimum 4 + yrs.

Knowledge of office management systems and procedures

Working knowledge of office equipment, like printers and fax machines

Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

Excellent time management skills and the ability to prioritize work.

Attention to detail and problem-solving skills.

Excellent written and verbal communication skills

Strong organizational skills with the ability to multi-task