W333364W | Brand Activation Admin Officer | Temp 8 months

I. JOB PURPOSE

+ Handle multiple responsibilities related to administrative management all trade promotion programs from implementation to announcement & evaluation & payment to achieve departments targets.
+ To coordinate documentation, data tracking, and logistics activities that enable effective planning and implementation of trade marketing and activation initiatives.

II. MAIN TASK

1. Execute administrative management all trade promotion programs

Trade Deployment

• Register trade programs with Industry & Trade Department.

• Inform trade to Official Distributors (OD) by Inform Letters (Trade Memo) via email & EMS.

• Inform trade to Retailers (RTL) by Fibo SMS / Zalo OA / Leaflet.

Trade Follow-up

• Update & record the approved programs in Trade MKT schedule file.

• Export weekly volume of Bag Cement.

• Follow up pending programs with CC -> send out pending reports bi-weekly.

Trade Evaluation & Payment

Work with internal & external team to ensure on time in full reward of all trade programs:

• Request Sales coordinators to report final Sales volume monthly.

• Consolidate and cross-check Volume allocation report from OD to ensure right volume payment to retailers.

• Support in preparing promotion evaluation form and relevant document.

• Prepare Payment email to get approval from Commercial Director.

• Cross check and follow-up payment procedure of Customer Care.

• Prepare Payment Letters & details list to Distributors/ Retailers.

2. Purchasing management

• Forecast and plan for purchasing promotion items, services (quarterly, monthly, weekly).
• Control purchasing order & coordinate between departmental levels
• Provide recommendations and consult related to purchasing for Marketing, mainly in BA team
• Closely work with 3rd party vendors for tracking delivery on time
• Collaborate with finance to control Accrual with Actual spending & manage stock of promotion items.
• Manage effective cash flow of in advance purchasing to vendor
• Lead and consolidate for voucher in-out and control expiration date to payment to customers

3. Trade compliance control

• Track and review all trade promotion document regularly to ensure all programs are in comply with tax and legal regulation.

• Support customers to consolidate historical trade document for audit purpose.

• Keep contact with internal tax & legal consultants to update and interpret new regulations of tax & legal related to trade promotion implementation to internal BA executive.

4. Follow up and implement communication net-working

• Participate actively trainings and any program held by the company.

• Actively join cross function meeting if any.

• Check internal mail and response accordingly.

III. REQUIREMENTS:

EDUCATIONAL QUALIFICATIONS: Business, Marketing, Economy, Trade, International Business, Finance

RELEVANT EXPERIENCE
+ At least 1 year experience working as Trade Marketing Admin, Sales Admin or same positions.
+ Proficient in MS Excel, Word is required, basic Power point or SAP is preferable.
+ Proficient in data entry, management and analysis.
+ Good communication and written in English.
+ Being flexible, commercially aware and able to manage change.
+ Problem-solving and decision-making skills plus the ability to think laterally while also offering creative solutions.
+ Quick response to business requirement, working independently and under pressure.

LEADERSHIP COMPETENCIES
+ Customer Focus
+ Communication
+ Fosters Teamwork and Cooperation
+ Adapts and Learn
+ Engage and Inspires
+ Cultivates relationships and networks
+ Logical thinking