Legal Assistant | Law Firm | Hybrid (Philadelphia)

About the Company

Our client is a well-established law firm based in Philadelphia, known for delivering high-quality legal services in a professional, fast-paced environment. The firm values strong administrative support and is seeking a detail-oriented professional who can help attorneys stay organized, responsive, and efficient in serving clients.

About the Role

The client is seeking a Legal Assistant to provide administrative and secretarial support to multiple attorneys. This is a true support-focused role, ideal for someone who is strong in organization, document preparation, billing, calendar management, and court filing procedures.

This position is responsible for preparing and transcribing legal documents, correspondence, contracts, and briefs, as well as proofreading and editing documents for accuracy. The Legal Assistant will also manage attorney calendars, coordinate meetings and travel, handle time entry and billing edits, maintain files, support e-filing processes, and provide general administrative support as needed.

The role reports to the Director of Operations and requires someone who can communicate effectively with attorneys, clients, and internal staff while managing multiple priorities in a deadline-driven environment.

Additional details:

• Location: Philadelphia
• Schedule: Hybrid, 3 days onsite
• Workweek: 35 hours
• Compensation: $33–$36/hour
• Occasional overtime may be required

Requirements

• High school diploma or equivalent required
• 3–5 years of experience as a Legal Assistant or Legal Secretary
• Experience in a law firm environment, preferably mid-size or larger
• Experience supporting multiple attorneys (3+)
• Strong skills in:
  • Calendar management
  • Billing and time entry
  • Document formatting
  • Client communication
• Pennsylvania e-filing experience is required
• New Jersey e-filing experience is a plus
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook
• Experience with document styles and comparison software
• Typing speed of at least 60 words per minute
• Strong attention to detail, organizational skills, and problem-solving ability
• Ability to work effectively under pressure and manage confidential information with discretion
• Understanding of legal terminology