HR Coordinator

We are hiring an experienced full-time HR Coordinator for our client in Toronto, ON.

Position: Hybrid (4-day onsite, 1-day work from home)

The Human Resources Coordinator will provide a high level of administrative support for Human Resources by preparing reports, handling information requests, auditing, and performing a variety of administrative functions. Promotes a healthy and safe workplace. Implements human resources policies and guidelines to meet organizational needs and to comply with state and federal laws.

• Administers personnel transactions such as hires, promotions, transfers, performance reviews, and terminations; prepares employee statistics of reporting under the direction of the Human Resources Manager; coordinates with third-party vendors if needed.
• Conducts onboarding of new employees, prepares orientation folders; processes all paperwork, including verification, and assists in orientation of new hires.
• Reviews and manages daily, employee time records in the timekeeping system; includes reporting of daily hours into JDE and processing requests for time off.
• Supports employee recruitment efforts.
• Supports the site safety committee. Coordinates regular safety committee meetings and departmental safety meetings under the direction of the Human Resources Manager.
• Maintains all safety files and records (plant documentation and employee training records).
• Upon direction of Human Resources Manager, prepares information, signs, posters, barriers, and other materials to warn of potential and actual safety hazards and to prevent access to hazardous conditions.
• Participates in safety audits, inspections, and accident /incident investigations; observes employee activities and workplace conditions; submits recommendations to management to correct deficiencies, eliminate hazards, and improve the overall program.
• Prepares, reviews, and submits accident/injury reports, obtains proper authorization, and works with the plant manager and human resources to ensure all necessary paperwork is completed/filed.
• Coordinates with plant safety personnel for information and benchmarking.
• Monitors and maintains records of fire and life safety equipment.
• Supports administration of PPE program.
• Conducts onboarding of new employees; prepares orientation folders; processes all paperwork including verification; and assist in orientation of new hires.
• Gains knowledge of legal requirements and government reporting regulations affecting human resources functions and supports policies, procedures, and reporting for compliance.
• Assists in the coordination, supervision, and completion of special projects.
• Responsible for coordinating meetings, travel arrangements, and special events as needed.
• Performs other tasks as instructed by supervision.

MINIMUM QUALIFICATIONS

• Reliable means of transportation is a requirement for this role.
• Hybrid role with 4 days of work from the office and 1 day of work from home.
• University or college diploma in human resources or equivalent. 
• Must be physically able to perform the essential functions of the job, with or without reasonable accommodations.
• Must be able to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Must be able to draft reports, basic business correspondence, and procedure manuals.
• Must be able to effectively present information and respond to questions to speak effectively one-on-one or before groups of employees of the organization.
• Must be able to add, subtract, multiply, and divide into all units of measure, using whole numbers, common fractions, and decimals.
• Must be able to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Must be able to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Must be able to solve practical problems involving several concrete variables in standardized situations.
• Must be able to solve practical problems involving several concrete variables in standardized situations.
• Must be able to communicate effectively verbally and in writing in English.
• Must have knowledge of human resource systems, payroll systems, spreadsheet software, and word processing software.
• Must be able to handle sensitive and confidential information, maintaining confidentiality and integrity, and demonstrating sensitivity to employees who communicate issues.
• Must be able to work well with others and perform duties professionally under pressure.