WE ARE HIRING: Executive Assistant – Business Support & Coordination

Location: Sri Lanka
Employment Type: Full-time
Company Industry: Manufacturing

Role Overview

We are seeking an organized, detail-oriented, and proactive Executive Assistant – Business Support & Coordination to provide business coordination, administrative support, reporting assistance, and follow-up management within a manufacturing environment.

The selected candidate will be responsible for coordinating business review meetings, tracking action points, supporting management reporting, reviewing business and financial data, maintaining structured trackers, and assisting senior management with day-to-day coordination requirements. This role is ideal for a candidate with strong organizational skills, good analytical ability, and excellent attention to detail.

Key Responsibilities

Business Coordination & Meeting Support

• Coordinate and manage regular business review meetings across the group.
• Prepare meeting agendas, required reports, and meeting documentation.
• Track action points, pending matters, deadlines, and management decisions.
• Follow up with departments and subsidiaries to improve response timelines and completion of assigned tasks.
• Maintain structured trackers for commitments, approvals, project updates, and follow-up items.

Reporting & Data Support

• Assist in reviewing financial reports, budgets, forecasts, and performance updates.
• Gather, validate, and summarize business and financial data for management review.
• Support variance analysis, management reporting, and preparation of presentations.
• Prepare clear summaries, status updates, and reports highlighting progress, delays, and key areas requiring attention.
• Ensure reports and updates are accurate, structured, and submitted on time.

Administrative & Senior Management Support

• Provide business coordination and administrative support to senior management.
• Support daily operational follow-ups and internal coordination requirements.
• Maintain proper documentation and records related to assigned tasks.
• Coordinate with internal teams to ensure timely completion of management requirements.
• Handle confidential information with professionalism and accuracy.

Process Follow-Up & Stakeholder Coordination

• Work closely with departments and subsidiaries to ensure assigned tasks are completed on time.
• Monitor deadlines, approvals, and pending actions to support smooth business operations.
• Communicate clearly with relevant stakeholders regarding updates, requirements, and follow-ups.
• Support continuous improvement in coordination, reporting, and administrative processes.

Candidate Profile

• Degree or Diploma in Finance, Accounting, Business Administration, or a related field.
• Part qualification in CIMA or ACCA will be an added advantage.
• Fresh graduates or candidates with up to 2 years of experience are encouraged to apply.
• Strong organizational, coordination, and time-management skills.
• Good analytical and numerical ability.
• Proficiency in MS Excel, Word, and PowerPoint.
• Good communication skills with strong attention to detail.
• Ability to manage multiple tasks and follow up effectively.
• Professional attitude with the ability to support senior management requirements.
• Ability to work independently and as part of a team.

Ready to take your career to new heights?

We're InTalent Asia, your go-to recruitment partner in Sri Lanka, and we've got an exciting opportunity for you! Our client is looking for a dynamic individual to fill the role of Executive Assistant – Business Support & Coordination.

At InTalent Asia, we're not just recruiters; we're here to architect your career success. Join us in the journey of matching your skills with unparalleled opportunities.

Apply now and see how you can be the perfect fit for this exclusive position!

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