WE ARE HIRING: Executive Coordinator, Group CEO's Office

Location: Sri Lanka
Employment Type: Full time
Company Industry: Education

Role Overview

We are seeking a highly organized, proactive, and trustworthy Executive Coordinator, Group CEO's Office to provide seamless executive support, calendar coordination, travel coordination, operational follow up, and stakeholder communication within the education sector.

The selected candidate will be responsible for supporting the day to day administrative and operational requirements of the Group CEO's Office, ensuring the CEO's schedule, priorities, communications, and assigned tasks are managed efficiently. This role requires professionalism, discretion, strong coordination skills, and the ability to manage multiple priorities while maintaining accuracy and confidentiality.

Key Responsibilities

Executive Support and Office Coordination

• Manage the day to day administrative and operational requirements of the Group CEO's Office.Act as a central coordination point between the CEO and internal teams, leaders, and external stakeholders.
  
• Support smooth workflow across CEO office priorities and operational matters.
• Assist in basic project and task coordination where required.
  
• Ensure all coordination activities are handled professionally, accurately, and on time.

Calendar and Schedule Management

• Take full ownership of the CEO's calendar.
  
  
• Schedule meetings, appointments, and engagements with accuracy and foresight.
• Prioritize calendar requests based on urgency, importance, and business needs.
• Ensure meeting arrangements, reminders, and required information are properly coordinated.
  
• Support effective time management for the CEO through proactive planning.

Travel and Logistics Coordination

• Coordinate domestic and international travel arrangements.
• Prepare travel itineraries, logistics plans, accommodation arrangements, and related requirements.
  
• Ensure travel plans are organized, accurate, and aligned with business priorities.
• Follow up with relevant parties to confirm schedules, bookings, and supporting documents.

Follow Up and Task Management

• Follow up on tasks assigned by the CEO to internal and external stakeholders.
• Track pending actions, deadlines, and completion status.
  
• Ensure timely closure of assigned matters through structured follow up.
• Multitask across competing priorities and support request triaging based on urgency and importance.
  
• Maintain clear updates on task progress and pending items.

Stakeholder Communication and Confidentiality

• Maintain strong professional relationships with internal and external stakeholders.
• Ensure smooth communication and coordination across teams and leadership levels.
  
• Communicate clearly, respectfully, and professionally at all times.
  Handle confidential information with discretion, maturity, and professionalism.
• Represent the Group CEO's Office with a service oriented and ethical approach.
  

Candidate Profile

• Bachelor's degree or relevant professional qualification.
• Minimum 3 to 5 years of experience in executive support, coordination, administration, operations, or a similar role.
  
• Prior experience in an NGO, INGO, education institution, or fast 
• paced multi stakeholder environment will be an added advantage.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities with high attention to detail.
  
• Ability to quickly understand situations and respond appropriately with sound judgment.
• Pleasant personality with a service oriented mindset.
  
• Strong ethical values, professionalism, and confidentiality.
• Proactive, reliable, and able to work independently with minimal supervision.
  
• Ability to manage multiple priorities in a dynamic work environment.

Ready to take your career to new heights?

We're InTalent Asia, your recruitment partner in Sri Lanka, and we've got an exciting opportunity for you! Our client is looking for a dynamic individual to fill the role of Executive Coordinator, Group CEO's Office.

At InTalent Asia, we're not just recruiters; we're here to architect your career success. Join us in the journey of matching your skills with meaningful opportunities.

Apply now and see how you can be the perfect fit for this exclusive position!

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