Executive Assistant to CEO

WE ARE HIRING : Executive Assistant to CEO

Job Summary:

We are seeking a proactive and highly organized Executive Assistant to support the CEO in a dynamic and fast-paced environment. This individual will play a key role in managing the CEOs daily activities, enhancing efficiency, and ensuring smooth operations. The Executive Assistant will be the primary point of contact between the CEO and internal/external stakeholders and will handle a variety of tasks related to scheduling, communication, and administrative support.

Key Responsibilities:

• Executive Support: Manage and organize the CEOs calendar, appointments, and meetings, ensuring that time is optimized and critical tasks are prioritized.
• Travel Arrangements: Coordinate domestic and international travel, including flight bookings, accommodations, itineraries, and transportation.
• Communication Liaison: Serve as the CEO's main point of contact for both internal and external communications, including phone calls, emails, and meeting requests.
• Document Preparation: Assist in preparing reports, presentations, and other necessary documents for meetings and business events.
• Meeting Coordination: Schedule, organize, and prepare for board meetings, executive team meetings, and other internal and external meetings. Take minutes and follow up on action items.
• Confidentiality & Discretion: Handle sensitive information with the utmost discretion and confidentiality.
• Office Management: Oversee office operations, including managing office supplies, equipment, and ensuring a professional and organized environment.
• Special Projects: Assist in the execution of special projects as assigned by the CEO, including research and preparing materials.
• Ad hoc Support: Provide general administrative support as needed, including managing personal tasks for the CEO as required.

Qualifications:

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
• Excellent communication skills, both written and verbal.
• Strong organizational and multitasking skills with an eye for detail.
• Ability to prioritize and handle multiple tasks in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office equipment (printers, copiers, etc.).
• Discretion and confidentiality in dealing with sensitive information.
• Ability to work independently and as part of a team.
• A proactive and positive attitude with the ability to anticipate needs.
• Bachelors degree or equivalent experience preferred.

Preferred Skills:

• Experience in managing high-level executives.
• Strong problem-solving abilities and critical thinking.
• Familiarity with project management tools or CRM software.
• Experience in handling both professional and personal tasks for C-suite executives.
  
  Ready to take your career to new heights?
  
  We're InTalent Asia, your go-to recruitment partner in Sri Lanka, and we've got an exciting opportunity for you! Our client is looking for a dynamic individual to fill the role of Executive Assistant to CEO
  
  
  At InTalent Asia, we're not just recruiters; we're here to architect your career success. Join us in the journey of matching your skills with unparalleled opportunities.
  
  Apply now and see how you can be the perfect fit for this exclusive position!
  
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