Virtual Sales Assistant

Unleash Your Talents with Us!

Hi there, our future Virtual Sales Assistant! Happy to see YOU here.

Here at Integrated OS, you'll be part of a team of passionate individuals who are committed to delivering exceptional offshoring services. Bringing in an array of skills and talents from different areas of business from Finance, Human Resources, Information Technology, Customer Service, and Marketing to Sales and Operations.

From humble beginnings, we have built our company from our first team member onwards. Initially, we were lending support to an Australian print manufacturer - The Lamson Group.

Since then, we have continued to uphold our core values and culture and developed a deeper understanding of how people need help to succeed in their goals. And YOU might be a part of this amazing growth as our team keeps growing above all expectations!
What you'll do:

Virtual Sales Assistant is a remote sales-support role responsible for providing high-quality administrative, coordination, and sales-operations support to the Head of Sales and Marketing and the Business Development team. This position keeps the sales engine running smoothly — managing CRM data, preparing proposals and presentations, coordinating prospect and partner communications, scheduling meetings, and maintaining accurate pipeline and reporting — so the team can focus on building relationships, selling, and closing. This role combines strong organisational discipline and attention to detail with a proactive, service-minded approach, requiring the ability to manage competing priorities across a busy, fast-moving team and to collaborate with Marketing, Pre-sales, Delivery, and Client Success.

Key responsibilities for this role include:

CRM & Sales Operations Support

• Maintain accurate, up-to-date records of leads, contacts, accounts, opportunities, and activities in the CRM (Microsoft Dynamics 365 or equivalent).
• Update pipeline stages, deal values, and close dates on behalf of the BDM team, and flag records that need attention.
• Prepare and distribute regular sales and pipeline reports and dashboards for the Head of Sales and the SLT.
• Run data-hygiene routines — de-duplication, enrichment, and clean-up — to keep CRM data reliable.
• Log and track sales activities, meetings, and follow-ups so nothing slips through the cracks.

Proposal, Presentation & Bid Support

• Prepare, format, and proofread proposals, quotes, presentations, and tender responses using ECLEVA templates and branding.
• Coordinate inputs from Marketing, Pre-sales, and Delivery to assemble proposals within the 4-7 business day turnaround.
• Maintain a library of reusable sales collateral, case studies, capability statements, and templates.
• Monitor tender portals, track submission deadlines, and support bid and tender lodgements.

Lead, Prospect & Partner Coordination

• Research and work with the B2B EDM and Performance Specialist to build target prospect and partner lists (MSPs, IT Consultants, and ISVs) for the BDM team.
• Prepare pre-meeting briefs and account research so BDMs walk into meetings well prepared.
• Manage outbound email sequences, follow-ups, and nurture touchpoints under the direction of the BDM team.
• Coordinate partner communications and maintain partner contact records in collaboration with Marketing.
• Schedule prospect, client, and partner meetings, manage invitations, and send confirmations and reminders.

LinkedIn & Social Selling Support

• Grow the LinkedIn networks of the Head of Sales and the BDMs by sending targeted connection requests to prospects, partners, and industry contacts.
• Draft and send personalised connection notes, follow-ups, and messages on behalf of the team — in their voice and within LinkedIn's usage limits.
• Build target audience and lead lists using LinkedIn and Sales Navigator to identify decision-makers at prospect and partner organisations.
• Monitor LinkedIn activity — accepted connections, replies, and engagement — and flag warm leads to the relevant BDM for follow-up.
• Schedule and publish approved posts, comments, and reshares to keep the team visible and active with their network.
• Track and report on network growth, connection acceptance, and engagement to support social-selling goals.

LinkedIn & Social Selling Support

• Grow the LinkedIn networks of the Head of Sales and the BDMs by sending targeted connection requests to prospects, partners, and industry contacts.
• Draft and send personalised connection notes, follow-ups, and messages on behalf of the team — in their voice and within LinkedIn's usage limits.
• Build target audience and lead lists using LinkedIn and Sales Navigator to identify decision-makers at prospect and partner organisations.
• Monitor LinkedIn activity — accepted connections, replies, and engagement — and flag warm leads to the relevant BDM for follow-up.
• Schedule and publish approved posts, comments, and reshares to keep the team visible and active with their network.
• Track and report on network growth, connection acceptance, and engagement to support social-selling goals.

Systems Implementation & Process Support

• Support the setup, configuration, and ongoing administration of sales systems and tools (CRM, sales-engagement, and reporting platforms).
• Assist with implementing new sales tools, including testing, user setup and training.
• Document and maintain sales processes, standard operating procedures, and how-to guides.
• Help onboard new BDMs to sales systems, templates, and ways of working, and identify opportunities to streamline and automate repetitive tasks.

General Administrative Support

• Provide diary, inbox, and meeting-coordination support to the Head of Sales as required.
• Take notes and minutes in sales meetings and circulate clear actions and follow-ups.
• Prepare agendas, collate materials, and handle general sales-team administration.

Successful candidates must have:

• Minimum 2-3 years' experience in sales support, sales administration, sales coordination, or a virtual assistant role — ideally supporting a B2B or IT/technology sales team.
• Hands-on experience with CRM systems (Microsoft Dynamics 365, HubSpot, or similar), including data entry, reporting, and pipeline maintenance.
• Strong proficiency across Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, and SharePoint).
• Confident using LinkedIn and LinkedIn Sales Navigator for connection building, social selling, and prospect research.
• Excellent written and verbal English, with a professional, client-ready communication style.
• Highly organised, with strong attention to detail and the ability to manage multiple priorities and deadlines.
• Proactive, reliable, and able to work independently in a remote setting with minimal supervision.
• Discreet and trustworthy in handling confidential client and commercial information.

Work Arrangements:

• Schedule: 6:00 AM - 3:00 PM PHT
• Work Setup: Work On-Site
• Office Location: Parkway Corporate Center, Alabang, Muntinlupa City

What's in it for YOU?
At Integrated OS, we create career opportunities where you can thrive, grow, and make an impact.

• Competitive Salary & Benefits: Be rewarded for your expertise and dedication.
• Career Growth & Development: Work alongside international clients and gain valuable experience.
• Work-Life Balance: Our innovative activities, open communication channels, and commitment to inclusivity make every day exciting and rewarding!
• Collaborative & Supportive Environment: Be part of a passionate team that values innovation and teamwork.

Your seat awaits! Be part of our thriving team and CLICK APPLY!