Job Openings Admin Assistant

About the job Admin Assistant

Admin Operations Associate

Unleash Your Talents with Us!

Hi there, our future Admin Operations Associate! Happy to see YOU here.

Here at Integrated OS, you'll be part of a team of passionate individuals who are committed to delivering exceptional offshoring services. Bringing in an array of skills and talents from different areas of business from Finance, Human Resources, Information Technology, Customer Service, and Marketing to Sales and Operations.

From humble beginnings, we have built our company from our first team member onwards. Initially, we were lending support to an Australian print manufacturer - The Lamson Group.

Since then, we have continued to uphold our core values and culture and developed a deeper understanding of how people need help to succeed in their goals. And YOU might be a part of this amazing growth as our team keeps growing above all expectations!

What you'll do:

As an Admin Operations Associate, you will be providing administrative support and services to ensure efficient system operation. You will be asked to complete operational requirements such as contractor services scheduling, internal reports, facilities and supplies management, and purchase orders. You are also in charge of ensuring that everything is within the standard operating procedures.

Key responsibilities for this role include:

  • Responsible for providing general administrative services and support but not limited to the admin department, facilities management, and executive requirements.
  • Maintain inventory of office supplies, assets, and equipment, and replenish new supplies as needed.
  • Communicating efficiently with key contacts such as contractors, service providers, property building administrators, suppliers, and others.
  • Performs administrative duties such as filing, typing, copying, binding, scanning, and other related administrative functions.
  • Arrange logistics and supplies needed for AU Partner visits, appointments, and meetings.
  • Liaise with various government offices for compliance such as submitting documents and requirements to government offices, processing permits, etc.
  • Assist the HR department in the procurement of supplies and facilitation of company-initiated events.
  • Liaise across with all the departments such as HR, Finance, and IT in assistants to handle requests and queries from senior managers.
  • Other ad hoc duties may be assigned from time to time.

Successful candidates must have:

  • Must possess at least a Bachelor's Degree in any field.
  • Has 1-2 related working experiences as an Office Administrator or Admin Clerk.
  • Knowledge of office management systems and procedures.
  • Working knowledge of office equipment, like printers and fax machines.
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
  • Excellent time management skills and the ability to prioritize work.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication.
  • Willingness to work on-site (Alabang, Muntinlupa City).