Supply Chain Administration Assistant

Unleash Your Talents with Us!

Hi there, our future Supply Chain Administration Assistant! Happy to see YOU here.

Here at Integrated OS, you'll be part of a team of passionate individuals who are committed to delivering exceptional offshoring services. Bringing in an array of skills and talents from different areas of business from Finance, Human Resources, Information Technology, Customer Service, and Marketing to Sales and Operations.

From humble beginnings, we have built our company from our first team member onwards. Initially, we were lending support to an Australian print manufacturer - The Lamson Group.

Since then, we have continued to uphold our core values and culture and developed a deeper understanding of how people need help to succeed in their goals. And YOU might be a part of this amazing growth as our team keeps growing above all expectations!

What you'll do:

As a Supply Chain Administration Assistant, you will be supporting the day-to-day transactions and documentation of Supply Chain operations. You will be responsible for the input of information into company systems and databases and generating daily reports. You will interact with internal departments within the company. Using a combination of highly organised skills and qualifications to ensure the smooth flow of information throughout the supply chain process. Providing guidance, support, and expertise to optimise efficiency and meet operational targets.

Key responsibilities for this role include:

Invoicing & Purchase Order Review

• Verify and amend invoices and POs, escalating discrepancies when necessary
• Regularly review PO reports to ensure accuracy
• Consolidate purchase receipts to maintain efficient tracking and record keeping.

Document Management

• Collect and organize project specific report and data.
• Collect Proof of Delivery (POD) documents and file on the company data system
• Maintain and manage online document archives.

Quality Control

• Handle paperwork, match shipments with purchase orders, and input data into Netsuite.
• Meticulously document the paper trail for traceability.
• Identify and escalate discrepancies

Logistics Reporting

• Update logistics information in Netsuite.
• Track deliveries and update costs.
• Prepare regular logistics reports as directed.
• Update Monday.com as required

Purchasing

• Support the purchasing team with preparing POs for submission.
• Update Monday.com with purchase order and supplier information.
• Prepare cost reports for purchases.
• Prepare purchase comparison reports and variations

Project Support

• Prepare templates for project data requirements as directed.
• Prepare project related manufacturing documents for submission to clients.

Successful candidates must have:

• Minimum of 3 years experience as an administrative assistant
• Bachelors degree Business Administration, Management or a related field
• Preferably with a working background under a construction company
• Proficiency in Netsuite and Monday.com is preferred but not required
• Strong organizational skills with the ability to multitask and prioritize effectively
• Ability to work both independently and as part of a team
• Excellent verbal and written communication skills
• Willing to work onsite in Alabang, Muntinlupa