Project Administrator

Unleash Your Talents with Us!

Hi there, our future Project Administrator! Happy to see YOU here.

Here at Integrated OS, you'll be part of a team of passionate individuals who are committed to delivering exceptional offshoring services. Bringing in an array of skills and talents from different areas of business from Finance, Human Resources, Information Technology, Customer Service, and Marketing to Sales and Operations.

From humble beginnings, we have built our company from our first team member onwards. Initially, we were lending support to an Australian print manufacturer - The Lamson Group.

Since then, we have continued to uphold our core values and culture and developed a deeper understanding of how people need help to succeed in their goals. And YOU might be a part of this amazing growth as our team keeps growing above all expectations!

What you'll do:

As a Project Administrator, you will provide end-to-end project and administrative support to ensure efficient coordination across the full project lifecycle. You will work closely with project managers and consultants to maintain accurate project data, manage documentation, and support commercial processes. Your role is key in helping deliver projects on time, within budget, and to a high standard.

Key responsibilities for this role include:

• Setting up and maintaining project data in project management systems, ensuring accuracy across client, resource, supplier, and financial information
• Monitoring project progress, including tracking budgets, timelines, and deliverables
• Supporting project reviews by preparing and providing accurate status updates
• Coordinating subcontractor onboarding, compliance, and documentation
• Assisting with project scheduling, logistics, and fieldwork coordination
• Managing project-related financials such as purchase orders, expenses, and invoicing
• Liaising with internal teams, clients, and suppliers to support smooth project deliver
• Providing day-to-day administrative support, including document preparation, formatting, and correspondence
• Maintaining document control, governance, and approval processes
• Supporting reporting, data analysis, and dashboard preparation
• Coordinating meetings, travel arrangements, and schedules
• Contributing to process improvements and the use of tools and technologies (including AI) to enhance efficiency

Successful candidates must have:

• Experience in administrative, project coordination, or similar roles
• Strong organizational and time management skills, with the ability to handle multiple priorities
• High attention to detail and accuracy in managing data and documentation
• Proficiency in Microsoft Office tools (Excel, Word, Outlook, Teams)
• Experience with project management or enterprise systems
• Strong written and verbal communication skills
• Ability to work collaboratively in a team environment
• A proactive mindset with the ability to adapt to changing priorities
• A commitment to maintaining quality, confidentiality, and professional standards

Work Arrangements:

• Schedule: 6:30 AM - 3:30 PM PHT
• Work Setup: Work On-Site
• Office Location: Parkway Corporate Center, Alabang, Muntinlupa City

What's in it for YOU?
At Integrated OS, we create career opportunities where you can thrive, grow, and make an impact.

• Competitive Salary & Benefits: Be rewarded for your expertise and dedication.
• Career Growth & Development: Work alongside international clients and gain valuable experience.
• Work-Life Balance: Our innovative activities, open communication channels, and commitment to inclusivity make every day exciting and rewarding!
• Collaborative & Supportive Environment: Be part of a passionate team that values innovation and teamwork.

Your seat awaits! Be part of our thriving team and CLICK APPLY!