Administrative Support

Unleash Your Talents with Us!

Hi there, our future Administrative Support! Happy to see YOU here.

Here at Integrated OS, you'll be part of a team of passionate individuals who are committed to delivering exceptional offshoring services. Bringing in an array of skills and talents from different areas of business from Finance, Human Resources, Information Technology, Customer Service, and Marketing to Sales and Operations.

From humble beginnings, we have built our company from our first team member onwards. Initially, we were lending support to an Australian print manufacturer - The Lamson Group.

Since then, we have continued to uphold our core values and culture and developed a deeper understanding of how people need help to succeed in their goals. And YOU might be a part of this amazing growth as our team keeps growing above all expectations!

What you'll do:

As Administrative Support, you will provide a blend of administrative and personal assistant support, including preparing proposals, managing digital files, booking client appointments, and assisting with onboarding.

Key responsibilities for this role include:

• Administrative Support
  
  • Prepare and organize proposal decks
    
  • Maintain digital filing systems and ensure documents are stored securely
    
  • Ensure confidentiality and data protection compliance at all times
    
  • Assist with marketing materials for social media
    
  • Book appointments with potential new clients
    
  • Preparing draft proposals for new clients and assisting with onboarding.
    
• Personal Assistant to Director 
  • Manage the Directors calendar, including scheduling meetings, reminders, and travel arrangements
  • Assist with email management and prioritization
  • Coordinate personal tasks and errands as needed (e.g., appointments, bookings, reminders)
  • Prepare meeting agendas, take notes, and follow up on action items
  • Help organize digital files and communications for both business and personal matters

Successful candidates must have:

• Proven experience in an administrative or personal assistant role (experience in bookkeeping or financial services is a plus)
• Strong written and verbal communication skills
• Excellent organizational and time management abilities
• Proficiency in Microsoft 365, including Outlook, Word, Excel, Teams, and OneDrive
• Experience with cloud-based tools and bookkeeping platforms (e.g., Xero, QuickBooks)
• Ability to work independently and manage multiple tasks simultaneously
• High level of discretion, professionalism, and confidentiality

Nice-to-Have Skills:

• Familiarity with bookkeeping terminology and processes
• Experience using CRM or practice management software. We use Karbon and Xero
• Basic understanding of financial documents (invoices, bank statements, etc.)

Work Arrangements:

• Schedule: 8:00 AM - 5:00 PM (Philippine Time)
• Work Setup: On-site - Be part of a collaborative and energetic team in a professional office environment.
• Location: Parkway Corporate Center, Alabang, Muntinlupa City

What's in it for YOU?
At Integrated OS, we create career opportunities where you can thrive, grow, and make an impact.

• Competitive Salary & Benefits: Be rewarded for your expertise and dedication.
• Career Growth & Development: Work alongside international clients and gain valuable experience.
• Work-Life Balance: Our innovative activities, open communication channels and commitment to incclusivity make everyday exciting and rewarding!
• Collaborative & Supportive Environment: Be part of a passionate team that values innovation and teamwork.

Your seat awaits! Be part of our thriving team and CLICK APPLY!