SCM Clerk Contract Management

The application must be in possession of a Diploma or Degree in Supply Chain Management. A minimum of one (1) year's experience working in Supply Chain Management under Contract Management. Good understanding of Supply Chain Management procedures. Knowledge of Transversal contracts, Public Finance Management Act (PFMA), PPPFA, Treasury Regulations, and Relevant Supply Chain Management prescripts. Knowledge of the Logistical Information System (LOGIS) and Bthe asic Accounting System (BAS). Transversal systems. Job-related skills: Supervisory skills. Computer literacy skills. Communications skills (verbal and written). Interpersonal relations. Analytical skills. Teamwork. Working under pressure. Meeting deadlines.

Duties & Responsibilities

Administer contracts in the department.

Receive bid/tender documents and appointment letters from the Bids units

Prepare the appointment letter

Notify the successful service provider

Prepare contract forms and issue them to successful bidders

Prepare a service level agreement in conjunction with the client

Submit SLA's to the service providers for input and verification

Engage legal services to ensure a quality-assured SLA is submitted and signed by both the client and the successful service provider

Attend to audit queries about contract issues

Administer internal control measures for compliance with the policies and procedures of the department

Ensure that both the client and the service provider sign contract forms and SLA's

Ensure that the lease contract and the awarded contract register are updated

Compile a circular regarding the new treasury/ DPSA directives and inform officials of those directives

Review of the service level agreement

Compile information, statistics, and reports on contracts requested by management

Submit contract statistics to management every month

Compile consolidated lease reports for the Department.

Compile and update the SLA status register

Desired Experience & Qualification

Diploma or Degree in Supply Chain Management

1-2 years of experience in Contract Management