Job Openings Executive Virtual Assistant - Full-Time

About the job Executive Virtual Assistant - Full-Time

Position Title: Executive Virtual Assistant 

Location: Remote

Type of Employment: Full-time

Salary Range: TBA

Job Summary:

We are seeking an exceptional Executive Assistant to support a fast-paced entrepreneur, coach, speaker, and events business operating within the personal development, leadership, manifestation, and transformation space. This is a high-level support role designed for someone who thrives in dynamic environments, values structure and systems, and can confidently manage multiple moving parts with professionalism, efficiency, and precision.

You will play a key role in ensuring smooth operational flow across calendars, client communication, events, travel, systems, launches, and backend business management. The ideal candidate is proactive, tech-savvy, highly organised, calm under pressure, and passionate about personal growth and continuous self-development. You must be able to seamlessly shift between recurring tasks and fast-moving priorities while maintaining exceptional execution standards.

Key Responsibilities:

Executive & Administrative Support

  • Manage calendars, scheduling, appointments, and rescheduling
  • Coordinate meetings, Zoom calls, workshops, and speaking engagements
  • Organise domestic and international travel arrangements and itineraries
  • Manage inboxes, communications, and operational priorities
  • Maintain accurate records, systems, and documentation
  • Support daily business operations and workflow management
  • Anticipate needs and proactively resolve issues

Client Communication & Coordination

  • Liaise professionally with clients regarding scheduling and appointments
  • Support onboarding and client communication processes
  • Ensure a premium client experience with timely and professional communication
  • Maintain confidentiality and high attention to detail in all interactions

Systems & Technology Management

  • Build and manage workflows inside Go High Level (GHL)
  • Create landing pages, automations, funnels, forms, and campaigns
  • Manage CRM systems and client databases
  • Use ClickUp (or similar tools) for task and project management
  • Support continuous system optimisation and process improvement

Event & Retreat Coordination

  • Coordinate retreats, workshops, masterminds, online events, and luxury experiences
  • Manage event logistics, schedules, timelines, and communications
  • Support both online and in-person event execution
  • Assist with attendee coordination, planning, and preparation
  • Opportunity to attend and support international retreats and events

Requirements & Qualifications:

  • Experience: Minimum 2+ years experience as an Executive Assistant supporting a coach, entrepreneur, speaker, or high-performance business
  • Experience working in fast-paced environments with shifting priorities
  • Proven experience coordinating events, retreats, workshops, or masterminds
  • Strong ability to manage multiple projects and deadlines simultaneously

Technical Skills

  • Highly proficient in Go High Level (GHL)
  • Ability to independently build workflows, automations, funnels, and landing pages
  • Experience with ClickUp or similar project management tools
  • Strong proficiency in Google Workspace, Zoom, Canva, Slack, and digital business systems
  • Fast learner with strong technical adaptability

Personal Attributes

  • Exceptional organisation and time management skills
  • Proactive, solution-oriented mindset
  • Strong communication and interpersonal skills
  • Calm and composed under pressure
  • High attention to detail and execution quality
  • Reliable, trustworthy, and accountable
  • Self-motivated with ability to work independently
  • Positive, get it done attitude
  • Flexible and adaptable to changing priorities
  • Passion for personal development, mindset, and leadership

Bonus Skills:

  • Experience in coaching, personal development, or transformation industries
  • Social media or content coordination experience
  • Canva or basic design skills
  • Copywriting or marketing experience
  • Experience supporting online launches or digital programs
  • Applicants must submit a DISC Profile as part of the application process
  • Must be willing to support retreats and live event coordination
  • Opportunity to attend and assist at international retreats and events throughout the year

Benefits:

  • Permanent Work from home
  • Great team of smart people, in a friendly and open culture
  • Real responsibilities and challenges in a fast-evolving company
  • 7-14 days annual leave credits

Submission Instructions:


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