Admin VA

Position Title: Admin VA

Location: WFH/Remote/PH

Type of Employment: Full-time/Part-time

Salary Range: TBA

Position Overview: We are looking for a detail-oriented and highly organized Administrative Virtual Assistant to support our team in managing schedules, handling communication and ensure the smooth running of our daily operations.

Key Responsibilities:

• Calendar Management: Schedule and coordinate meetings, appointments, and events. Ensure all team members are aware of upcoming commitments and deadlines.

• Email Management: Monitor and manage email accounts, respond to inquiries, and prioritize communications for the team.

• Document Preparation: Prepare, edit, and format documents, reports, presentations, and other correspondence as needed.

• Data Entry: Maintain and update databases, spreadsheets, and other records with accuracy and efficiency.

• Communication: Serve as a point of contact for internal and external communications. Handle phone calls, emails, and messages professionally.

• Travel Arrangements: Coordinate travel itineraries, book flights, accommodations, and transportation for team members.

• Research: Conduct research on various topics as requested, compile data, and present findings in a clear and concise manner.

• Task Management: Assist in managing and organizing tasks and projects using task management software.

• Administrative Support: Provide general administrative support, including filing, organizing, and maintaining office supplies and equipment (if applicable remotely).

• Other Duties: Perform additional administrative tasks as needed to support the team and improve operational efficiency.

Qualifications:

• Experience: Previous experience as an administrative assistant, virtual assistant, or in a similar role is preferred.

• Education: High school diploma or equivalent. Additional qualifications or certifications in administration or related fields are a plus.

• Skills:

- Excellent organizational and time management skills.

- Strong written and verbal communication skills.

- Proficient in Go High Level, Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides).

- Ability to multitask and prioritize tasks effectively.

- High level of attention to detail and accuracy.

- Proactive and able to work independently with minimal supervision.

• Technical Requirements:

- Reliable internet connection.

- Access to a computer with up-to-date software and antivirus protection.

- Familiarity with video conferencing tools (e.g., Zoom, Microsoft Teams).

Benefits:

• Permanent Work from home
• Great team of smart people, in a friendly and open culture
• Real responsibilities and challenges in a fast-evolving company
• 14 days annual leave credits