Document Controller (2-5yrs similar exp) (Contract) Richardsbay - KZN - iSQV77939RA

Document Controller (2-5yrs similar exp) (Contract) Richardsbay, KZN

Our client requires the services of a Document Controller.

POSITION: Fixed Term Contract, 6-12 months (option to extend).

COMMENCEMENT: As soon as possible.

REQUIREMENTS:

Qualifications:

• Matric with a qualification in Administration or Accounting
• Experience with other Electronic Document Management Systems (EDMS) will be advantageous

Experience:

• 2 to 5 years Document Control and Record Management related experience in a project and construction site environment a must.
• Proficient in MS Office applications (Excel, Word, Visio, and PowerPoint)
• AutoCAD experience advantageous
• Knowledge of document control processes and systems on projects and knowledge of interface management with vendors will be required.
• Knowledge of engineering documents and approval processes within projects
• Document hand over, archiving and close-out experience.
• Working knowledge and experience in different types of filing systems and good communication and interpersonal skills
• Willingness to be located at the Construction site during the construction period.
• Able to work independently and ability to work within a team environment under pressure.

THE ROLE:

• Setting up and maintaining the Project Communication System supplied by the Contractor and other role players including internal distribution, archiving and storage of all incoming and outgoing correspondence.
• Setting up and maintaining the Project Document Control System supplied by the Contractor, including live archive and storage of all project Information and documents.
• Monitoring Contractor`s Document Delivery Schedule.
• Ensuring all company documentation is filed (both hard and electronic copy) with tracking logs up to date.
• Assisting the project team in searching and retrieving documents/information in the Systems.
• Manage SharePoint/Teams Folder Structure and adhere to the requirements.
• Providing management tools such as Status Reports/Input Audit Reports and any other form of monitoring report required by the Project Director and Engineering Manager.
• Audit site Document Control and folder structure
• Assist with various administrative functions in bid development and submission, pre-engineering, construction, and handover phases.
• Manage SharePoint/Teams Folder Structure and adhere to the requirements.
• Ensuring all company documentation is fully filed (both hard and electronic copy) with tracking logs up to date.
• Coordination of vendor and stakeholder interaction during the project period.
• Provide administrative support where required.
• Maintain the project document deliverables list and EDMS.
• Maintaining the drawing / document approval timeline trackers.