Senior Procurement Officer

JOB DESCRIPTION

Position: Senior Procurement Officer

Grade: ISHU – S5
Reports to: Procurement Manager
Department: Procurement
Employment Type: Full-time

Job Summary:

To support the Procurement Manager in executing procurement processes, ensuring timely acquisition of goods and services, supplier performance management, and compliance with procurement policies and standards.

Key Responsibilities:

Procurement Operations

• Manage procurement processes from requisition to delivery.

• Prepare Requests for Quotations (RFQs), tenders, and evaluation reports.

• Ensure timely procurement of goods and services.

Supplier Management

• Maintain supplier relationships and performance records.

• Participate in supplier evaluation and selection processes.

• Ensure compliance with contractual terms.

Compliance & Documentation

• Ensure procurement activities comply with policies and procedures.

• Maintain accurate procurement records and documentation.

• Support internal and external audits.

Coordination & Support

• Liaise with departments to clarify procurement needs and specifications.

• Monitor order tracking and delivery timelines.

• Support contract management and renewals.

Inventory Support

• Work closely with stores to monitor stock levels and reorder points.

• Assist in preventing stock-outs and overstocking.

Key Performance Indicators (KPIs)

• Timely processing of procurement requests
• Accuracy and completeness of procurement documentation
• Supplier performance and responsiveness
• Compliance with procurement procedures

Competencies

• Strong organizational and coordination skills

• Attention to detail

• Good negotiation and communication skills

• Integrity and professionalism

The ideal candidate must have:

• Bachelor's Degree in Procurement, Supply Chain Management, Business Administration, or a related field
• Professional certification in Chartered Institute of Procurement and Supply (CIPS) or equivalent (required)
• Minimum 7–10 years' experience in procurement and supply chain management, with demonstrated experience in managing procurement processes, supplier relationships, and compliance

Preferably:

• Experience in a healthcare or highly regulated environment
• Knowledge of procurement policies, regulatory requirements, and audit processes
• Experience in tendering, contract management, and supplier performance evaluation
• Familiarity with procurement systems and inventory management tools