Documentalist 

Location

Rotterdam, Netherlands

Contract Period

ASAP – 31 May 2027

Extension Option

Possible extension up to 3 x 12 months

Hours

12 hours per week

Education Required

Completed HBO degree or equivalent

Experience Required

Minimum 2 years of relevant experience

Overview

We are seeking a detail-oriented Documentalist to support a major infrastructure environment. The successful candidate will be responsible for supporting documentation processes, maintaining document accuracy and structure, and contributing to efficient project information management.

The role requires strong organizational skills, attention to detail, and the ability to collaborate effectively within a multidisciplinary project environment.

Key Responsibilities

• Manage and maintain project documentation and records
• Ensure documentation is complete, accurate, and properly structured
• Support document control and information management processes
• Coordinate documentation updates and revisions with project stakeholders
• Maintain compliance with project procedures and documentation standards
• Support collaboration between project teams and stakeholders
• Monitor document quality and consistency throughout the project lifecycle

Required Skills & Experience

• Minimum 2 years of relevant experience in document management, administration, or a similar role
• Experience working within project-based or technical environments is preferred
• Strong organizational and administrative skills
• Excellent attention to detail and accuracy
• Ability to manage multiple documentation tasks simultaneously
• Strong communication and coordination skills

Preferred Competencies

• Structured and detail-oriented working style
• Proactive and reliable approach
• Ability to work independently and collaboratively
• Strong planning and organizational abilities
• Good stakeholder communication skills
• Problem-solving mindset

Language Requirements

• Excellent command of the Dutch language, both spoken and written, is mandatory

Working Environment

You will work within a collaborative project environment supporting infrastructure-related activities. The role is expected to involve partial on-site collaboration with the project team in Rotterdam.

Additional Information

• CV submissions must be in PDF format and include:
  • First and last name
  • DOB
  • Current place of residence
• No personal photos or sensitive personal information may be included in submitted documents
• Candidate email address  must be included in the cover letter
• A minimum notice period of one month applies in case of early termination