Junior Document Control Officer

Role Overview

We are looking for a Junior Document Control Officer to support document management activities within a technical and project-driven environment. The role is responsible for coordinating document workflows, maintaining document integrity, managing access rights, and ensuring compliance with document control procedures throughout the entire document lifecycle.

Key Responsibilities

• Manage and maintain the Document Management System (DMS) and document approval workflows.
• Configure and adapt document approval processes according to project requirements.
• Control user permissions and manage access to project documentation.
• Monitor document versions, revisions, and approval status to ensure information accuracy.
• Register, organize, and maintain project, operational, and technical documentation.
• Ensure traceability between documents, revisions, and approvals.
• Perform administrative preparation and support for internal and external audits.
• Verify documents for completeness, formatting, naming conventions, and compliance with established standards.
• Maintain structured and accurate document repositories.
• Act as the primary point of contact for document-related questions.
• Provide guidance and training on document management processes to internal teams and external contractors.
• Follow up on blocked approval workflows and proactively escalate risks or issues.
• Support project managers with document planning and status reporting.
• Manage access rights for external stakeholders and contractors.
• Assist with project administration, mailbox management, information exchange, and meeting minutes.
• Identify opportunities to improve document control processes and workflow efficiency.

Required Skills

• Strong communication and organizational skills.
• Basic knowledge of Document Management Systems (DMS).
• Understanding of document lifecycle management and version control.
• Experience working with technical documentation, drawings, plans, or project records is an advantage.
• Ability to work accurately and follow structured procedures.
• Proactive and detail-oriented mindset.

Languages

• Dutch: Native or bilingual proficiency.
• English: Basic working proficiency.
• French: Basic working proficiency.

Profile

• Junior-level professional with strong administrative capabilities.
• Comfortable working in a technical, industrial, or project-based environment.
• Able to coordinate multiple document workflows and stakeholders simultaneously.
• Strong attention to detail and compliance requirements.

Location & Work Model

• On-site position.
• Location: Dessel, Belgium.
• No remote work available.