HR / Payroll Administrative Assistant - 260709-MBO-001

HR / Payroll Administrative Assistant

Location: Velsen-Noord, Netherlands
Hours per week: 40
Contract Type: Temporary Assignment (No Freelancers/ZZP)
Start Date: ASAP
Duration: Until 31 March 2027 (Maternity Leave Cover)
Maximum Hourly Rate: €30
Education Level: MBO Level 4
Language Requirement: Dutch (Mandatory)
Work Arrangement: Hybrid working possible in consultation

Role Overview

We are seeking an experienced HR / Payroll Administrative Assistant to support the HR department with employee administration, payroll processes, and social insurance-related matters.

In this role, you will be responsible for the accurate administration of WAO/WIA legislation and supplementary disability schemes, supporting employees and managers with questions regarding regulations, and ensuring correct payroll processing.

You will work independently while being part of a close-knit HR administration team, managing both internal and external stakeholder communication.

Key Responsibilities

HR & Payroll Administration

• Process administration related to:
  • WAO/WIA legislation
  • Supplementary disability schemes
  • Employee benefit and payroll-related matters
• Process employee changes and maintain accurate payroll records
• Prepare payroll calculations, including continued wage payments during illness
• Ensure correct handling of administrative and financial processes

Employee & Manager Support

• Act as a point of contact for employees and managers regarding HR administration matters
• Provide explanations and guidance regarding applicable regulations and procedures
• Support former employees who remain subject to company administration

Compliance & Regulations

• Research and provide advice regarding:
  • Employment regulations
  • Tax regulations
  • Social insurance legislation
• Ensure administrative processes remain compliant with current legislation
• Maintain and update work instructions and procedures

Process Improvement & Projects

• Identify opportunities to improve administrative processes
• Support operational activities and participate in HR-related projects
• Contribute to continuous improvement within the HR administration function

Assignment Deliverables

• Accurate processing of WAO/WIA and supplementary scheme administration
• Correct and timely payroll-related changes
• Up-to-date HR procedures and documentation
• Effective support for employees and managers
• Reliable administration of social insurance and employment-related processes

Required Qualifications

• Completed MBO Level 4 education, preferably in:
  • Socio-legal administration
  • HR administration
  • Payroll administration
  • Related field
• Several years of relevant administrative experience
• Knowledge of social insurance legislation, particularly WAO/WIA
• Strong numerical and administrative skills
• Accurate handling of financial and employee data
• Good verbal and written communication skills in Dutch
• Ability to work independently and as part of a team

Preferred Experience

• PDL (Payroll Administration) diploma
• Experience with payroll processes and legislation
• Experience working with SAP
• Experience in a large corporate or industrial environment
• Experience supporting HR projects and process improvements

Key Competencies

• Accurate and detail-oriented working style
• Strong organisational skills
• Hands-on and proactive approach
• Solution-oriented mindset
• Strong communication skills
• Ability to handle confidential employee information
• Team-oriented and collaborative attitude

Work Environment

You will join the HR department in a large industrial organisation, supporting employee administration and payroll processes. The role combines independent administrative responsibility with close collaboration across HR, payroll, managers, and employees.

This assignment is a temporary replacement due to maternity leave.