Job Openings Controller

About the job Controller

POSITION SUMMARY

The Controller position should have experience in hospital/healthcare and will be responsible for the organizations financial plans and policies, its accounting practices, the maintenance of its fiscal records, and the preparation of financial reports. The Controller directs the preparation of the financial analysis of all operations including interim and final financial statements with supporting schedules. This position involves supervision over general accounting, property accounting, audit, cost accounting, strategic planning, and budgetary controls. This position also participates in maintaining accounting and financial records for multiple entities.

SUPERVISION

Received: Direct supervision from the Chief Financial Officer

You are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.

Given: This position will supervise the Business Office Manager.

JOB DUTIES AND RESPONSIBILITIES

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.

  • Oversees daily operations of the finance department, including AP/Billing with the assistance of the Business Office Manager.
  • Oversees the timely and accurate billing of Medicare A/B and related AR issues.
  • Maintains the fixed asset inventory, system, and process.
  • Provides support to organizations CEO/CFO/Board and Director Team Members.
  • Maintains the financial system for accounts payable and account receivable and account mapping to the general ledger.
  • Designs, establishes, and conducts the monthly close process in coordination with the organizations operation review.
  • Establish, maintain, and verify adherence to the policies and procedures manual for the finance department.
  • Provides effective financial controls for the organization; ensuring all internal and external financial information is completed with GAAP and company policies.
  • Furnish internal reports, departmental spenddowns, revises, and updates reports to be more useful and efficient and furnishes external reports as necessary.
  • Manage all bank accounts and ledgers, with the assistance of the BOM to ensure all deposits, transfer, checks/wires, and reconciliations are completed in a timely manner,
  • Manages the preparation of financial outlooks and financial forecasts.
  • Develops, analyzes, and interprets statistical and accounting information to appraise operating results in terms of profitability, performance against budget, and other matters bearing on the organizations fiscal soundness and operating effectiveness.
  • Furnishes routine financial information to lenders, grantors, funding sources in a timely manner as required by the covenants installed under agreements with same.
  • Manages the preparation and submission of the annual:
  • Independent Financial Audit
  • IRS 990
  • Medicare Cost Report
  • 1099s
    • Report any known or suspected unauthorized attempt to access facilitys information system.

    PERSONNEL FUNCTIONS

    • Report known or suspected incidents of fraud to the CFO or CEO.
    • Ensure that departmental computer workstations left unattended are properly logged off or the password protected automatic screensaver activates within established facility policy guidelines.

    STAFF DEVELOPMENT

    • Assist department directors in the planning, conducting, and scheduling of in-service training classes, on-the-job training and orientation programs concerning the facilitys marketing programs and activities.
    • Attend and participate in workshops, seminars, etc., to keep abreast of current changes in the long-term care field, as well as to maintain a professional status.
    • Attend and participate in facility mandatory in-service training programs as scheduled, (e.g., OSHA, TB, HIPAA, Abuse Prevention, etc.)
    • Create and maintain an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment throughout the facility.

    SAFETY AND SANITATION

    • Follow established safety regulations, to include fire protection/prevention, smoking regulations, infection control, etc.
    • Follow established ergonomics policies and procedures governing lifting techniques, repetitive tasks, and the use of safety equipment and supplies to prevent work-related injuries, and illnesses.

    BUDGET AND PLANNING FUNCTIONS

    • Prepare a departmental operating budget for approval by the Executive Director, CFO and Board of Directors, and allocate the resources to carry out programs and activities of the facility.
    • Assure that adequate financial records and expense reports are submitted as required.
    • Keep abreast of economic conditions/situations and make adjustments as necessary to assure the continued ability to provide quality care.
    • Report suspected or known incidence of fraud relative to false billings, cost reports, kickbacks, etc.

    RESIDENT RIGHTS

    • Maintain the confidentiality of all resident care information including protected health information. Report known or suspected incidents of unauthorized disclosure of such information.
    • Knock before entering a residents room.
    • Assure that the residents rights to fair and equitable treatment, self-determination, individuality, privacy, property, and civil rights, including the right to wage complaints, are well established, and maintained at all times.
    • Assist in establishing and implementing a Resident/Group Council
    • Interpret resident rights to the resident, family, and staff personnel as necessary or appropriate.

    OTHER USUAL WORKING CONDITIONS OR HAZARDS

    • Works in office areas as well as throughout the facility and its premises.
    • Moves intermittently during working hours.
    • Is subject to frequent interruptions.
    • Is involved with residents, family members, personnel, visitors, government agencies/personnel, Board members, etc., under all conditions/circumstances.
    • Is subject to hostile and emotionally upset residents, family members, personnel, visitors, etc.
    • Works beyond normal working hours, on weekends, holidays, and other shifts when necessary.
    • Is subject to callback during emergency conditions, (e.g., severe weather, evacuations, post-disaster, etc.)
    • Is involved in community/civic health matters/projects.
    • Attends and participates in continuing educational programs.
    • Is subject to injury from falls, burns from equipment, odors, etc., throughout the workday, as well as reactions from dust, disinfectants, tobacco smoke, and other air contaminants.
    • Is subject to exposure to infectious waste, diseases, condition, etc., including TB and the AIDS and Hepatitis B viruses.
    • May be subject to the handling of and exposure to hazardous chemicals.
    • Communicates with nursing personnel, department directors, and appropriate interactions with Board Members.
    • Maintains a liaison with the residents, their families, support personnel, etc. to assure that the residents needs are continually met.
    • May be subject to the handling of and exposure to hazardous chemicals.

    EDUCATION

    BA/BS Degree in Accounting, Finance or related major Masters Degree preferred.

    At least 10 years of Accounting or Financial experience

    Minimum of five (5) years of experience in a Healthcare Organization

    Experience with Medicare Billing

    At least 5 years experience in monthly financial close process required.

    MS Office Suite proficiency required.

    EXPERIENCE

    • Must possess a thorough knowledge of principles of effective communication, mass media, advertising, policies, education, community relations, demonstration, organization structure, social and activity services, government relations, etc. as they relate to nursing facility operations.
    • Must possess the ability to communicate effectively, orally and in writing.
    • Must possess the ability to assimilate information from a variety of sources, analyze information and make recommendations to the Executive Director.

    SPECIFIC REQUIREMENTS

    • Must be able to read, write, speak, and understand the English language.
    • Must maintain privacy and confidentiality of business operations, resident, and employee information.
    • Must possess Leadership skills to work with direct reports, C-Suite Administration, Mid-Level Managers, and appropriate interactions with Board Members.
    • Must display personal and emotional maturity, integrity, and sound judgement and can make independent decisions when circumstances warrant such action.
    • Must be flexible and support an environment of productivity, healthy morale, and teamwork.
    • Must have advanced training in hospital or nursing facility administration.
    • Must be knowledgeable of nursing and medical practices and procedures, as well as laws, regulations, and guidelines pertaining to nursing facility administration.
    • Must possess the ability to plan, organize, develop, implement, and interpret the programs, goals, objectives, policies, and procedures, etc. that are necessary for providing accurate and timely financial reporting for the organization.
    • Must be thoroughly familiar with the laws, regulations and guidelines governing the release of information.
    • Must have patience, tact, cheerful disposition, and enthusiasm as well as be willing to handle personnel based on whatever maturity level at which they are currently functioning.
    • Must possess the ability to seek our new methods and principles and be willing to incorporate them into existing practices.

    PHYSICAL AND SENSORY REQUIREMENTS (with or without the aid of mechanical devices)

    • Must be able to move intermittently throughout the workday.
    • Must be able to cope with the mental and emotional stress of the position.
    • Must be highly organized.
    • Must meet the general health requirements set forth by the policies of this facility, which include a medical and physical examination.
    • Must be able to push, pull, move and/or lift a minimum of 50 pounds to a minimum height of 3 feet and be able to push, pull, move, and/or carry such weight a minimum distance of 50 feet.
    • May be necessary to assist in the evacuation of residents during an emergency situation.

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