HR & Office Administration Assistant

Position Summary

The HR & Office Administration Assistant will support the day-to-day human resources and office operations functions. The role focuses on maintaining accurate employee records, supporting onboarding and offboarding processes, preparing HR documentation, ensuring compliance with local labor regulations, and providing administrative support to ensure smooth office operations.

Key Responsibilities

Human Resources Support

• Assist with employee onboarding and offboarding processes for staff and consultants.
• Prepare and manage employment contracts, consultancy agreements, renewals, and extensions.
• Maintain and update employee files and ensure all HR records are complete and organized.
• Update and maintain employee information on the HR portal.
• Follow up on performance evaluations and ensure related documents are filed appropriately.
• Respond to employee inquiries regarding HR policies, procedures, and work-related matters.
• Prepare official HR documents and letters, including employment certificates, experience letters, and change status forms.
• Support compliance with local labor laws and internal HR policies.

Office Administration

• Ensure smooth day-to-day office operations.
• Handle filing, document management, and record keeping.
• Issue purchase orders and sales orders as required.
• Answer and direct phone calls and provide support to visitors.
• Assist with administrative tasks assigned by management.
• Coordinate office requirements and maintain an organized work environment.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• Previous experience in HR administration, office administration, or a similar role.
• Knowledge of local employment legislation and labor regulations, preferably in Turkey.
• Strong organizational and multitasking skills with high attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office applications and HR systems.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Ability to work independently and collaboratively in a fast-paced environment.