HR & Admin Assistant

Our client is a regulated entity with ASIC (AU) and VFSC (Vanuatu) licenses. The headquarter in Australia since 2011 with international offices and 200 professional team across the regions. They offer a variety of CFDs across different asset classes (FX, Crypto, Indices, and Commodities) to help clients diversify their portfolios and seize opportunities in global markets.

They are looking for a detail-oriented Admin Assistant to support the HR department in daily
administrative and coordination tasks. This role will focus on maintaining accurate records,
supporting HR processes, and ensuring smooth administrative operations within the HR
function.

Key Responsibilities:

• Provide administrative support to the HR team
• Maintain and update employee records and HR documentation
• Assist in onboarding and offboarding processes (e.g. document collection, system
  updates)
• Support preparation of employment letters, contracts, and HR-related documents
• Arrange interviews, meetings, and HR-related schedules
• Assist in tracking attendance, leave records, and staff information
• Support payroll-related administration (e.g. data collection, verification)
• Liaise with internal departments and external parties when required
• Assist in filing, documentation, and maintaining proper record systems
• Handle ad-hoc HR administrative tasks as assigned
  

Requirements

• Diploma or Degree in Human Resource, Business Administration, or related field
• 1 to 3 years of admin / working experience (fresh graduates are welcome to apply)
• Good organizational and time management skills
• Strong attention to detail and accuracy
• Able to handle confidential information with discretion
• Good communication skills in both English and Mandarin
• Proficient in Microsoft Office (Word, Excel, PowerPoint)