Administrative Assistant

Overview: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. The Administrative Assistant will support managers and employees through a variety of tasks related to organization and communication. The candidate must be able to effectively communicate via phone and email, ensuring that all administrative duties are completed accurately and delivered with high quality and in a timely manner.

Responsibilities:

1. Answer and direct phone calls in a polite and professional manner.
2. Maintain a filing system for important documents and records.
3. Assist in the preparation of regularly scheduled reports.
4. Develop and maintain a tracking system for office expenses and budgets.
5. Coordinate meetings, appointments, and travel arrangements for managers or supervisors.
6. Create and update spreadsheets and databases with relevant information.
7. Manage and maintain office supplies inventory.
8. Assist in the preparation of presentations and reports as needed.
9. Handle sensitive information in a confidential manner.
10. Provide general administrative support to visitors and guests.
11. Act as the point of contact for internal and external clients.
12. Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.