Legal Secretary: Litigation Insurance - Global Law Firm - Sandton

Our client is seeking a highly organised and detail-oriented Legal Secretary to join their prestigious global law firm. In this role, you will provide essential secretarial and administrative support to a director and their team of associates within the Litigation Insurance department. 

Key Responsibilities

• Diary Management: Keep the diary up-to-date, schedule meetings, and resolve conflicts.
• Meeting Coordination: Arrange meeting logistics, including rooms, equipment, and materials.
• Travel Coordination: Organize travel arrangements for directors.
• Document Production: Prepare and distribute documents and presentations, ensuring quality and format adherence.
• Filing and Archiving: Manage filing and archiving of documents, maintaining confidentiality and compliance with policies.
• Debt Management: Monitor debtors' books, handle invoicing, and manage outstanding invoices.
• Time and Billing Support: Track and manage time, address billing queries, and ensure timely invoicing.
• Business Development Assistance: Help with presentations, bid documents, client contact lists, and marketing materials.
• Office Management: Provide administrative support, manage workload, and address office maintenance issues.
• Client Liaison: Assist with client queries, maintain professional communication, and support the secretarial team.

Required Qualifications and Experience

• Grade 12.
• A relevant secretarial qualification would be an advantage.
• Dictaphone typing Experience
• Minimum of 3-5 years legal secretarial; and
• Sound knowledge of MS Office (ie MS Word, Excel & PowerPoint).