Job Openings Senior Paralegal Secretary

About the job Senior Paralegal Secretary

We seeking a Senior Paralegal with High Court Experience to commence ASAP 

Responsibilities:

  1. Administrative Support:

    • Assist lawyers with all administrative tasks, including but not limited to scheduling appointments, managing calendars, making travel arrangements, and preparing expense reports.
    • Handle incoming and outgoing correspondence, including emails, letters, and faxes.
    • Maintain and organize physical and electronic filing systems, ensuring documents are easily accessible and properly stored.
  2. Legal Document Preparation:

    • Draft and format legal documents, including pleadings, motions, briefs, contracts, and agreements, under the guidance of attorneys.
    • Proofread and edit legal documents for accuracy, grammar, and consistency.
    • File and serve legal documents in accordance with court rules and deadlines.
  3. Client Communication:

    • Serve as a primary point of contact for clients, answering inquiries and providing updates on case status as needed.
    • Coordinate client meetings, conferences, and depositions, ensuring all logistical arrangements are in place.
  4. Research and Case Support:

    • Conduct legal research using online databases, libraries, and other resources to support attorneys in case preparation and strategy.
    • Compile and organize case materials, exhibits, and evidence for use in hearings, trials, and meetings.
  5. Billing and Timekeeping:

    • Assist with timekeeping and billing activities, including entering billable hours and expenses into the billing system.
    • Prepare and distribute client invoices, ensuring accuracy and compliance with billing guidelines.

Qualifications:

  • Bachelor's degree or equivalent advantageous 
  • Previous experience as a paralegal secretary or legal assistant in a law firm setting is highly desirable.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal software applications.
  • Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
  • Excellent written and verbal communication skills, with meticulous attention to detail.
  • Knowledge of legal terminology, procedures, and documentation.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Adaptability and willingness to learn new skills and technologies.

How to Apply: Please submit your resume and cover letter outlining your qualifications and relevant experience for this position. Include any references or samples of legal documents you have prepared, if available. We look forward to reviewing your application and considering you for the role of Paralegal Secretary