Supply Chain and Procurement Officer

About Shore360:

• Shore360 is a 100% Australian-owned BP firm based in the Philippines, providing customized staffing and administrative support for international companies, handling recruitment, HR, IT, and office facilities so clients can focus on core business, offering transparent pricing, dedicated teams, and flexible setups.

Role Purpose:

• The Supply Chain and Procurement Officer will be responsible for vendor and purchasing activities with a focus on optimising a cost-efficient supply of products that meets quality and compliance standards.

Key Responsibilities and Deliverables:

• Purchase Order Management – Prepare, review and execute routine reviews of the demand planning forecast including inventory levels to determine products that require purchase orders. (Analysing price breaks, vendor MOV, carton and pallet quantities for optimal stock ordering).
• Purchase Orders – Raise purchase orders for products with Vendors for the correct quantities, prices and delivery timelines. Regular review and dialogue with Vendors to ensure orders are on track for delivery and addressing any issues that may arise.
• Purchase Orders Payments – Preparation of payment pack to finance, including approved purchase order and signed proforma invoice from vendor.
• Reporting – provide regular reporting data in a professional and concise format with the ability to provide written commentary on insights and recommendations.
• Data Analysis – Analyse customer supply and sales rates to identify trends, forecast demand, and support data-driven decisions
• Vendor Management – maintain good vendor relations and deal with various vendor related issues such as price issues; MOQ issues etc. as appropriate and escalate if outside scope of role.
• New Products – Create and set up new products within the ERP system within the established control framework, including ongoing maintenance.
• Product management – update products when changes occur (e.g. packaging changes, price changes, lead times).
• Administrative tasks – Group inbox monitoring, weekly spreadsheet creations, regular internal communications with clear summarised information on outstanding tasks or concerns.
• Any other tasks as required.

Skills and Competencies:

• Bachelor's degree or diploma in procurement or supply chain management.
• 2+ Years experience in procurement
• Language – Strong verbal and written English language skills. Mandarin is highly desired.
• Computer skills – highly proficient with Microsoft Excel including complex formulas. Experience with ERP software (Crest currently uses Microsoft AX and will be migrating to Microsoft Business Central). Experience with forecasting software is desirable.
• Attention to Detail – strong attention to detail with ability to methodically ensure all aspect of complex plans are methodically and accurately executed.
• Analytical skills – Ability to analyse complex data and work out the most effective solutions to meet deliverables within the role
• Planning and coordination capabilities – Ability to plan, coordinate and manage the execution of allocated deliverables within agreed timelines to consistently deliver on our customer pledge.
• Results – Take ownership of outcomes required to ensure a high-quality result.
• Personal leadership – Personal awareness, confidence and organisation to manage personal work output to deliver effectively and efficiently on assigned projects.
• Attitude – Ability to generate high levels of energy with a focus on results and success.
• Collaboration – Ability to work in teams and influence outcomes through excellent communication, persuasion and negotiation skills both verbal and written.
• Dealing with ambiguity – Ability to seek clarity from complex or ambiguous requirements with a flexible approach to changing situations and priorities.
• Learning mindset – Open to continual learning and personal development in pursuit of excellence

Position Reports to: Procurement and Commercial Manager

Shore Xtra Perks

• HMO Coverage upon regularization
• Attendance Bonus – Earn up to ₱5,000 every pay run for consistent, perfect attendance.
• Fixed Weekends Off – Enjoy a guaranteed work-life balance with Saturdays and Sundays off.
• Unlimited Barista Coffee all shift long
• Free Parking & Shuttle
• Premium Game Lounge – Relax and recharge in our dedicated on-site recreational zone
• Join our Social Passion Clubs to connect with like-minded peers and bring your whole self to work every day: Photography Club, Dance Club, Fitness Club, Book Club, Music Club
• Engaging Monthly Events – Experience a vibrant culture with regular team activities and celebrations with amazing prizes and rewards
• Referral Incentives – Get rewarded for bringing top talent to the team via our referral program.
• Statutory Benefits: Maternity, Paternity, and Solo Parent Leaves, Magna Carta for Women, OT, and Premium Pays

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