Real Estate Administrative Assistant

About Shore360:

• Shore360 is a 100% Australian-owned BP firm based in the Philippines, providing customized staffing and administrative support for international companies, handling recruitment, HR, IT, and office facilities so clients can focus on core business, offering transparent pricing, dedicated teams, and flexible setups.

Position Overview

• The Real Estate Administrative Assistant provides operational, marketing, and administrative support to ensure smooth day‑to‑day business activities. The role focuses on marketing execution, database management, vendor communication, listing administration, and coordination of client and community engagement initiatives. The position requires strong organizational skills, attention to detail, and the ability to manage multiple deadlines in a fast‑paced environment.

Key Responsibilities

• Prepare and maintain vendor reports.
• Utilize Agent Box and Campaign Track platforms for marketing and database activities.
• Perform accurate data entry and database updates.
• Process new property listings, including preparation of CMA reports and completion of required forms.
• Prepare and distribute weekly e‑newsletters and monthly text communications.
• Create pitch proposals and marketing quotations for vendors.
• Develop and schedule social media content aligned with marketing strategies.
• Design and coordinate letterbox drop campaigns.
• Send review requests to vendors and manage follow‑up communications.
• Issue marketing invoices to vendors and coordinate payment follow‑ups.
• Maintain and update anniversary card lists and client milestone communications.
• Update contact records upon settlement and ensure database accuracy.
• Assist with planning and coordination of festive and community events.
• Conduct regular database clean‑up and maintenance.
• Manage WhatsApp chat communications professionally and promptly.
• Prepare and organize pre‑listing kits.
• Chase contracts of sale and ensure proper uploading and documentation.
• Write marketing and promotional copy as required.
• Maintain accountability sheets and track task completion and performance metrics.
• Proven experience in administrative, marketing, or real estate support roles is preferred.
• Strong proficiency in Microsoft Office or Google Workspace applications.
• Experience with CRM or marketing platforms (e.g., Agent Box, Campaign Track) is an advantage.
• Excellent written and verbal communication skills, including copywriting ability.
• High attention to detail with strong organizational and time‑management skills.
• Ability to manage multiple tasks and meet deadlines in a fast‑paced environment.
• Strong interpersonal skills with a customer‑service‑focused approach.
• Basic understanding of marketing principles and social media content creation.
• Ability to work independently while maintaining accountability and reporting standards.
• Experience in database management and data accuracy best practices.
• Professional communication skills across email, messaging, and client interactions.
• Organization and attention to detail
• Communication and collaboration
• Time management and prioritization
• Creativity and marketing awareness
• Accountability and reliability
• Problem‑solving and initiative

Qualifications and Requirements

• Proven experience in administrative, marketing, or real estate support roles is preferred.
• Strong proficiency in Microsoft Office or Google Workspace applications.
• Experience with CRM or marketing platforms (e.g., Agent Box, Campaign Track) is an advantage.
• Excellent written and verbal communication skills, including copywriting ability.
• High attention to detail with strong organizational and time‑management skills.
• Ability to manage multiple tasks and meet deadlines in a fast‑paced environment.
• Strong interpersonal skills with a customer‑service‑focused approach.
• Basic understanding of marketing principles and social media content creation.
• Ability to work independently while maintaining accountability and reporting standards.
• Experience in database management and data accuracy best practices.
• Professional communication skills across email, messaging, and client interactions.

Key Competencies

• Organization and attention to detail
• Communication and collaboration
• Time management and prioritization
• Creativity and marketing awareness
• Accountability and reliability
• Problem‑solving and initiative

Work Set-up

• Clark Office-Based
• Monday to Friday, 6:00AM - 3:00PM

Shore Xtra Perks

• Day 1 HMO Coverage
• Attendance Bonus – Get a chance to earn ₱5,000 every pay run for consistent, perfect attendance.
• Fixed Weekends Off – Enjoy a guaranteed work-life balance with Saturdays and Sundays off.
• Unlimited Barista Coffee all shift long
• Free Parking & Shuttle
• Premium Game Lounge – Relax and recharge in our dedicated on-site recreational zone
• Join our Social Passion Clubs to connect with like-minded peers and bring your whole self to work every day: Photography Club, Dance Club, Fitness Club, Book Club, Music Club
• Engaging Monthly Events – Experience a vibrant culture with regular team activities and celebrations with amazing prizes and rewards
• Referral Incentives – Get rewarded for bringing top talent to the team via our referral program.
• Statutory Benefits: Maternity, Paternity, and Solo Parent Leaves, Magna Carta for Women, OT, and Premium Pays

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