Administration Assistant

About Shore360:

Shore360 is a 100% Australian-owned BP firm based in the Philippines, providing customized staffing and administrative support for international companies, handling recruitment, HR, IT, and office facilities so clients can focus on core business, offering transparent pricing, dedicated teams, and flexible setups.

About Us:

We are a trusted adviser to clients seeking Audit, Tax, and Advisory services. As one of the world’s leading audit and accounting organisations, we have clients of all types and sizes, from large corporate organisations to private businesses, entrepreneurs, and individuals across an array of industry sectors.

The People & Culture team partners with the business to ensure it has the right people for our clients and the right environment for our people to achieve its strategic goals. Our objective is to enable our people to build a positive, values-driven high performance culture that attracts the right people and motivates, retains, and develops them to reach their full potential.

We offer professional development, collaborative culture, workplace flexibility, global career growth opportunities, and an industry-competitive salary package. We are committed to building your technical, advisory, leadership, and management skills, and balancing work with promoting health, wellbeing, workplace giving, and social activities.

As a firm, we embrace an inclusive culture and value the differences and unique perspectives of every individual.

About the Role:

The Administration Assistant collaborates with Audit Partners, Managers, and the Executive Assistant (EA)/Personnel Assistant (PA) team to support the preparation of templates and administrative tasks.

The role focuses on supporting the Melbourne Audit team to prepare and pre-populate templates (including work processing documents in Microsoft Word) and assisting with the performance of administrative tasks, including conflict & independence checks.

Core Duties

Attend recurring Melbourne EA/PA meetings to participate and support with administrative tasks delegated including:

• Drafting, using the prescribed templates, for review:

  • Engagement letters

  • Audit plans

  • Completion reports

  • Audit reports & independence declarations

  • Management representation letters

  • Audit proposals

  • Attach Partner signatures and perform final formatting review of documents

• Assisting the EA/PA team to:

  • Roll prior year budget templates for manager input

  • Set up matter codes

  • Prepare conflict & independence checks (including requesting necessary documentation)

Key requirements of the role

Behavioural Competencies

• People focus

  • Acts in accordance with BDO values at all times

  • Actively seeks and acts on feedback

  • Communicates in a way that is appropriate for the situation and promotes trust, respect, and integrity

  • Proactively cooperates with different stakeholders (Partners, EA/PA, Managers) and manages multiple priorities.

• Business excellence

  • Self-initiates work and is fully responsible for allocated project tasks

  • Demonstrate proactiveness in managing tasks and communicate clearly

  • Demonstrate quality output by leveraging the right templates/information and seeking feedback where needed

Education and Experience:

• Proven experience in an administrative role in Professional Services

• Demonstrated experience building and managing relationships

• A high level of proficiency in the Microsoft Office suite

Compliance

• Accurate and timely completion of daily timesheets.

• Availability during business hours (as agreed)

• Adherence to BDO Independence & Risk requirements and procedures in accordance with BDO policy.

• Adherence to the BDO Code of Conduct.

Work Set Up:

• On-Site

• Work Schedule: Monday to Friday, 7:00 am - 4:00 pm

ShoreXtra Perks

• Day 1 HMO Coverage

• Attendance Bonus – Get a chance to earn up to ₱5,000 every pay run for consistent, perfect attendance.
• Fixed Weekends Off – Enjoy a guaranteed work-life balance with Saturdays and Sundays off.

• Unlimited Barista Coffee all shift long

• Free Parking & Shuttle

• Premium Game Lounge – Relax and recharge in our dedicated on-site recreational zone
• Join our Social Passion Clubs to connect with like-minded peers and bring your whole self to work every day: Photography Club, Dance Club, Fitness Club, Book Club, Music Club
• Engaging Monthly Events – Experience a vibrant culture with regular team activities and celebrations with amazing prizes and rewards
• Bronze Referral Incentives – Get rewarded for bringing top talent to the team via our referral program.
• Statutory Benefits: Maternity, Paternity, and Solo Parent Leaves, Magna Carta for Women, OT, and Premium Pays