Accounts and Payroll Officer (On-site, Morning Shift)

Job description

The primary objective of the Account and Payroll Officer is to manage and coordinate payroll, accounting, and podiatry administration processes efficiently to ensure:

• Accurate and timely payment to all employees and contractors on a fortnightly basis.
• Accurate and timely processing of invoices with complete supporting documentation for all services provided across the organization.
• Timely and accurate reconciliation of accounts.
• Prompt and correct responses to payroll, podiatry, and accounting queries from staff and clients.
• Timely and accurate preparation of financial statements and reports.

Payroll

• Monitor and manage the client's email inbox.
• Liaise with administrative and clinical teams to address payroll and timesheet queries.
• Assist in processing payroll for permanent, casual, and administrative staff every fortnight.
• Generate and process ABA files through ANZ.
• Ensure the confidentiality of all payroll-related information.
• Maintain the payroll calendar, ensuring timely updates of employment changes in all systems.

Invoicing

• Coordinate with the administration team to gather necessary KPI data and supporting evidence for invoicing.
• Manually review data for homecare and NDIS billing, and process invoices in Xero.
• Send invoices electronically with attached supporting evidence, ensuring correct invoice dates and payment terms
• Ensure invoices are sent fortnightly (for homecare) and monthly (for NDIS) before the due date.

Accounts

• Liaise with clients for required reporting, providing data in a timely manner as requested.
• Assist with account reconciliation, ensuring transactions are accurately coded to the correct accounts and tracked by state/region as per Xero procedures.
• Monitor outstanding invoices and send monthly statements to clients.
• Follow up with clients on outstanding invoices on a fortnightly basis.

Podiatry

• Monitor and manage the client's email inbox.
• Liaise with clients regarding podiatry referrals and queries.
• Process podiatry summaries and Medicare claims, ensuring all summaries are entered into Xero draft invoices before due dates.
• Ensure all contractor podiatry summaries and
• Medicare billing information are returned to staff each fortnight in a timely manner.
• Coordinate the ordering and management of podiatry tools and consumables.
• Set up new podiatrists in the ordering system.

Skills and Qualifications

• Excellent Communication Skills
• Application
• Attention to Detail
• High Level of Confidentiality and Discretion
• Excellent Time Management Skills
• Proactive
• Team Player

Shore Xtra Perks

• Attendance Bonus – Earn up to ₱5,000 every pay run for perfect attendance
• Fixed Weekends Off (Saturday & Sunday) for work-life balance
• Unlimited Barista Coffee during shifts
• Free Parking & Shuttle Service
• Premium Game Lounge for relaxation and recreation
• Social Passion Clubs (Photography, Dance, Fitness, Book, Music)
• Monthly Team Events with prizes and rewards
• Referral Incentives for successful candidate referrals
• Statutory Benefits: Maternity, Paternity, Solo Parent Leave, Magna Carta for Women, OT Pay, and Premium Pays