Sales Administrator Support

About Shore360:

• Shore360 is a 100% Australian-owned BP firm based in the Philippines, providing customized staffing and administrative support for international companies, handling recruitment, HR, IT, and office facilities so clients can focus on core business, offering transparent pricing, dedicated teams, and flexible setups.

Position Overview

• The Sales Administrator Support is engaged to provide contracts assistance, payment assistance and general portfolio support to Sales Administrators.

Reports to

• Sales Administrator Support TL
  
• Finance Training Xpert

Relationships

• Sales Administrator
• Sales Administrator TL
• Sales Admin & Finance Manager

Key Responsibilities

• Processing daily New Cons.
• Processing daily Uncons.
• Processing daily Settlements.
• Processing payments including post-settled, terminated, and withdrawn.
• Processing any other adhoc payments requested by SA's.
• Entering data for monthly Sub-Recoveries.
• Entering daily data entry into Agent Xero files.
• Contract Requests.
• Contract Submissions.
• Pre-Settlement audits.
• Vendor bank details requests.
• Categorising and filing in mailbox
• Daily audit of trello boards
• Daily chasing conditions
• Any additional tasks or support as required from SA's.

Key Competencies

Accuracy:

• Creating 'How to Guides' upon learning and taking on new tasks and saving them to a central location for future training requirements.
• No re-work required on unconditional workings (unless because of information not previously communicated by relevant parties prior to processing).
• No re-work required on settlements (unless because of information not previously communicated by relevant parties prior to processing).
• No re-work required on contract submissions and all parties emailed in a timely and correct manner
• Ensure that the UrbanX process is followed in all tasks.

Timing:

• All payments to be processed within required time frames. Target is processing within 1 day of settlement.
• Ensuring daily inbox is managed and left with minimal emails at COB.
• Ensure all required contract tasks are completed and meeting all required deadlines.

Work Set-up

• Clark Office-Based
• Monday to Friday, 6:00AM - 3:00PM

Shore Xtra Perks

• Day 1 HMO Coverage
• Attendance Bonus – Get a chance to earn ₱5,000 every pay run for consistent, perfect attendance.
• Fixed Weekends Off – Enjoy a guaranteed work-life balance with Saturdays and Sundays off.
• Unlimited Barista Coffee all shift long
• Free Parking & Shuttle
• Premium Game Lounge – Relax and recharge in our dedicated on-site recreational zone
• Join our Social Passion Clubs to connect with like-minded peers and bring your whole self to work every day: Photography Club, Dance Club, Fitness Club, Book Club, Music Club
• Engaging Monthly Events – Experience a vibrant culture with regular team activities and celebrations with amazing prizes and rewards
• Referral Incentives – Get rewarded for bringing top talent to the team via our referral program.
• Statutory Benefits: Maternity, Paternity, and Solo Parent Leaves, Magna Carta for Women, OT, and Premium Pays

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