Project Administration Assistant (On-site, Morning Shift)

About Shore360:

Shore360 is a 100% Australian-owned BP firm based in the Philippines, providing customized staffing and administrative support for international companies, handling recruitment, HR, IT, and office facilities so clients can focus on core business, offering transparent pricing, dedicated teams, and flexible setups.

Roles and Responsibilities

• Support administrative tasks across client's construction projects, ensuring accuracy and timely completion of tasks.
• Invoice Coding: Verify receipt of goods, check quantities and rates against purchase orders, create purchase orders if absent, and submit coded invoices for approval.
• Document Control: Update and manage documents and drawings from consultants during the design phase and periodically thereafter. Upload, check, and publish drawings in Procore and the J drive; conduct weekly audits to ensure accuracy.
• Concrete Usage Tracking: Review concrete invoices against pour plans, enter forecasted and actual quantities into the concrete register, calculate wastage and surcharges, and report discrepancies to the Contracts Administrator.
• Payment Schedule Management: Send monthly payment schedules via email, track payment data, and upload into Procore.
• Collaborate effectively with project teams and stakeholders to maintain smooth administrative operations.

Required Experience

• Experience in construction administration or project support.
• Strong attention to detail and organisational skills.
• Effective communication and collaboration abilities.
• Proficiency with document control systems (Procore preferred).

Minimum Qualifications

• Relevant diploma or degree in Business Administration, Project Administration, or related field preferred.

A Successful Candidate Must Have

• Excellent organisational, time management, and problem-solving skills.
• Ability to manage multiple tasks accurately and meet deadlines.
• Proactive, detail-oriented, and collaborative mindset.

Proficient With

• Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
• Procore or similar project and document management systems

Experience Advantage

• Prior experience in construction or project administration
• Familiarity with project reporting, cashflow tracking, and document control processes.

ShoreXtra Perks

• Day 1 HMO coverage

• 20 Leave Credits Upon Regularization per Annum

• Dayshift schedule

• Fixed weekends off

• Game lounge

• Shorelife perks (gym membership discounts and more!)

• Engaging monthly activities

• Free and unlimited barista-style coffee

• Free parking and shuttle services

• Employee referral incentives (Bronze)