About the job Admin
Our client is seeking a proactive and organized Administrative Assistant to join our team at our Riyadh location. The Administrative Assistant will be responsible for providing essential support to the organization by assisting in various administrative tasks, ensuring smooth office operations, and contributing to the overall efficiency of the team. The ideal candidate should have strong organizational skills, attention to detail, and the ability to multitask effectively.
Skills & Responsibilities:
- Greet and assist visitors, clients, and employees in a professional and welcoming manner.
- Manage incoming calls, emails, and correspondence, directing them to the appropriate personnel.
- Assist in scheduling and coordinating meetings, conferences, and appointments.
- Maintain and update office records, including filing, data entry, and document management.
- Prepare and format documents, reports, presentations, and spreadsheets as needed.
- Handle travel arrangements, including booking flights, accommodations, and transportation.
- Order and maintain office supplies, ensuring sufficient stock levels.
- Assist in processing and tracking invoices, expenses, and reimbursements.
- Collaborate with various departments to support special projects and initiatives.
- Maintain a neat and organized office environment, including managing common areas.
- Provide general administrative support to the team, including photocopying and scanning documents.
- Uphold a high standard of professionalism and confidentiality in all interactions.
- Bachelor's degree in Business Administration or a related field is preferred.
- Proven experience (X+ years) in administrative roles.
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Attention to detail and accuracy in data entry and document preparation.
- Customer service orientation and a friendly demeanor.
- Ability to handle multiple priorities and tasks in a fast-paced environment.
- Problem-solving skills and a proactive approach to challenges.
- Adaptability and flexibility to support various departments and tasks.
- Positive attitude and willingness to contribute to the team's success.
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