Office Manager

Responsibilities:

Office Operations & Administration

• Oversee daily functioning of the Khobar office, including office facilities, documentation, staff coordination, and logistical operations.

• Coordinate internal reporting mechanisms, project documentation, and communication with MSCEB headquarters in Bahrain.

• Monitor and manage local office budgets, petty cash, office procurement, and vendor coordination.

• Supervise staff attendance, performance compliance, and local HR support functions.

Regulatory Compliance

• Ensure branch-level compliance with Saudi Arabian regulations, including labor law, tax law, engineering licensing, commercial registration, and Saudization requirements.
• Coordinate with legal advisors, PROs, and local authorities to manage business licenses, visas, and employee registration.
• Maintain all regulatory filings, municipality correspondence, and formal documentation as per Saudi standards.

Sub-Consultant Partnership Management

• Identify, screen, and recommend Saudi-based architectural, engineering, and supervision sub-consultants for partnership.
• Lead the preparation, review, and execution of Memorandums of Understanding (MOUs) with selected sub-consultants.
• Maintain a registry of all active MOUs, their deliverables, expiration dates, and compliance status.
• Monitor technical collaboration and ensure local consultants meet project quality standards and deadlines.

Business Development Support

• Support identification and evaluation of new business leads and project opportunities within KSA.
• Represent MSCEB during meetings with clients, municipalities, developers, contractors, and JV partners.
• Provide strategic inputs on public-sector tender opportunities, pre-qualifications, and registration on portals such as Etimad.
• Collect and report market intelligence, project opportunities, and competitor analysis for internal planning.

Technical & Project Coordination

• Facilitate coordination between Khobar-based technical staff and Bahrain headquarters teams.
• Ensure alignment of project execution with contractual scope, technical standards, and client requirements.
• Participate in project progress meetings, documentation control, and technical submissions as needed.
• Support QA/QC and site-related coordination with Saudi partners.

Skills Required

• Excellent organizational and leadership skills.
• Strong knowledge of government portals (Etimad, Balady, etc.).
• High-level negotiation and stakeholder engagement skills.
• Familiarity with tendering, MOUs, and JV contractual arrangements.
• Proficient in MS Office Suite, project tracking tools, and report writing.
• Ability to work independently and manage cross-functional teams.

Required Qualifications

• Bachelors Degree in Civil Engineering or Architecture (mandatory).
• 10+ years of relevant industry experience, including a minimum of 5 years in a senior operational, leadership, or client-facing role within the KSA AEC market.

Required Experience

• Proven track record in managing engineering consultancy offices or projects in Saudi Arabia.
• Familiarity with Saudi government tendering portals (e.g., Etimad), MOMRA/Amana regulations, and GOSI/Saudi tax compliance.
• Experience in signing and managing MOUs with Saudi partners or sub-consultants.
• Bilingual proficiency in Arabic and English is strongly preferred.