HR / ADMIN EXECUTIVE

1. BASIC FUNCTION & SCOPE

. Manage, coordinate, and execute all Human Resources and administrative functions of the company in line with approved policies and procedures.

. Plan, administer and control recruitment, payroll, employee documentation, government compliance, and labour accommodation activities to support all departments effectively.

. Ensure full compliance with Bahrain Labour Law, statutory requirements, and company policies while providing reliable HR and administrative support to operations.

2. WORK PERFORMED

2.1 Recruitment & Onboarding

. Participate in recruitment activities for all departments.

. Post job advertisements through approved platforms (Jobs4Bahrainis, Naukrigulf, manpower agencies, etc.).

. Screen CVs, shortlist candidates, and coordinate interview schedules.

. Assist department heads during interview processes.

. Ensure completion of background and reference checks.

. Prepare and maintain new employee personnel files in accordance to Bahrain applicable legislations.

. Conduct onboarding and orientation, including system login, email ID, workstation setup, and employment assessments.

2.2 Payroll, Leave & Attendance

. Process annual leave, emergency leave, sick leave, and other approved leave types.

. Monitor daily attendance, swipe card records, shift schedules, and absenteeism.

. Modify attendance swipes as approved by management.

. Prepare payroll and coordinate payroll generation with Finance.

. Distribute leave salary and final settlement payment/cheques.

. Arrange flight tickets for eligible employees as per company policy.

. Opening Bank accounts for new employees (works force)

2.3 Government & Statutory Compliance
. Manage employee passport custody, renewals, and coordination with embassies.
. Process and renew Residence Permits (RP) and CPR cards.
. Arrange LMRA pre-employment medical examinations for new hires.
. Add and terminate Bahraini employees in GOSI through online systems.
. Assist Bahraini employees attending Ministry of Labour interviews.
. Process visit visa applications, including DUBAI, INDIAN, CHINA, ITALY, SCHENZEN visit visas.
. Applying Indemnity in GOSI for resigned employees.
. Dealing with Traffic Department/ Police stations in case of any issues.
2.4 HR Records & Disciplinary Control
. Maintain confidential HR records (manual and HRMS).
. Update employee data related to benefits, employment status, and attendance.
. Maintain records of grievances, disciplinary actions, and performance reviews.
. Conduct periodic HR file audits for compliance.
. Process employee clearance during resignation or termination.
. Complete termination documentation and support exit interviews.
. Implement disciplinary actions as per company policy and MOL-approved penalty lists.
2.5 Labour Camp & Accommodation Management
. Enroll employees into labour accommodation facilities.
. Arrange bedding and accommodation requirements.
. Inspect labour camps at least twice weekly.
. Coordinate maintenance and corrective actions at labour accommodations.
2.6 Administrative & Correspondence Duties
. Prepare and issue employee letters (salary certificates, salary transfer letters, bank letters, general correspondence).
. Act as focal point for incoming and outgoing calls and official correspondence.
. Draft official letters as requested by management or departments.
. Provide internal customer service support to departments when required.
. Yearly renewal of Medical Insurance
. Coordinating with telecom (Batelco/STC) for all kinds of telecom /internet issues
. Hotel accommodation for new staffs/Guests
. Preparing Monthly Statistics for HSEQ
. Monthly Janitorial Attendance comparison (Awagulf & Nidukki)
. Cancelling the Med.Card (employees/Staffs) upon employee resignation/Termination

3. MINIMUM REQUIREMENTS
A. Education
. Bachelors Degree or Diploma in Human Resources, Business Administration, or related field.
B. Related Experience . Minimum 3–5 years of experience in HR and Administration, preferably in construction, waste management, logistics, or industrial services sector in Bahrain.
C. Physical Effort
. Normal office-based duties with periodic site visits to labour accommodations and government offices.
D. Working Conditions / Hazards
. Office environment with frequent interaction with government authorities, labour camps, and operational departments.
. Exposure to administrative workload deadlines and compliance requirements.