Purchase Officer

MINIMUM QUALIFICATIONS & EXPERIENCE

Bachelor in Accounting / Engineering.
Minimum 3 years experience in local & International purchase

REQUIRED SKILLS

Good interpersonal skills and good mathematical abilities.
Good negotiation skills.
Good Technical Knowledge
Good computer skills
Ability to work under pressure and multi tasking.
Effective time management of work flow in order to meet deadlines.
Ability to work without management direction, uses initiative and possesses a positive attitude towards teamwork.
Must be capable of scheduling and managing own work load plus others.
Must be a team player.

JOB SUMMARY:

Related to procurement & purchase for the complete range of raw materials & machineries used in the company production, computer related equipments and office stationeries etc.

DUTIES & RESPONSIBILITIES:

Ensure that parts and materials are bought at the most competitive price and delivered on time for production.
Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries and services with suppliers.
Identify new suppliers, agree terms and negotiate supply agreements where appropriate, including discount structures and volume rebates
Monitor and co-ordinate deliveries of items between suppliers to ensure that all items are delivered to site/store on time. (Local and Overseas)
Analyzes current procurement activities and recommends improvement through more efficient procurement methods, quantity discounts, standardization, value analysis and cooperative purchasing.
Coordinates and resolves problems with end user departments and suppliers.
Assists Shipping and Receiving with shipment /transportation related discrepancies and variances.
Making cash and credit requisitions.
To carry out a comprehensive review of the Purchasing function and its methodology and identify and implement improvements.
Maintain records and reports of goods ordered and received.
Locate vendors of materials, equipment or supplies, and interview them in order to determine product availability and terms of sales.

Prepare and process requisitions and purchase orders for supplies and equipment.
Review purchase order claims and contracts for conformance to company policy.
Analyze market and delivery systems in order to assess present and future material availability.
Develop and implement purchasing and contract management instructions, policies, and procedures.
Prepare reports regarding market conditions and merchandise costs.
Administer on-line purchasing systems.
Negotiating and agreeing contracts and monitoring their progress, checking the quality of service provided.
Processing payments and invoices.
Keeping contract files and using them as reference for the future.
Forecasting levels of demand for services and products to meet the business needs and keeping a constant check on stock levels.
Identifying potential suppliers, visiting existing suppliers, and building and maintaining good relationships with them.
Other duties and responsibilities assigned by Reporting manager.

Note: Every effort has been made to identify the essential functions of this position. However, this in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.

REPORTING CHANNELS:

Reporting to Accounts Manager

WORK CONTACTS:

Internal work contacts:
Chairman, GM, Chief Accountant, Site managers, department heads and staff for knowing their requirements regarding raw materials.
External work contacts:
Suppliers & Government parties

WORK CONDITIONS:

Working in head office with ac and time to time visiting Govt. parties, suppliers & company factories.