Accountant cum Admin

Job Summary:

The Accountant cum Admin is responsible for managing day-to-day accounting operations and providing comprehensive

administrative support to ensure smooth financial and office operations. The role includes handling bookkeeping,

accounts payable and receivable, bank reconciliations, financial reporting, and compliance with Bahrain statutory and

regulatory requirements, while also overseeing general administration, documentation, and coordination with internal

and external stakeholders.

The position supports the Finance Manager / General Manager by ensuring accurate financial records, timely reporting,

effective cost control, and efficient office administration, contributing to overall operational efficiency and business

performance

Key Responsibilities:

Ensure all business transactions are recorded in accordance with Generally Accepted Accounting Principles

(GAAP).

Maintain accurate and up-to-date accounting records, including general ledger, accruals, and journals.

Manage daily accounting entries and ensure timely month-end closing.

Assist in the annual audit process, including preparation of financial statements and supporting schedules.

Prepare VAT returns and ensure timely submission in compliance with Bahrain VAT regulations.

Reconcile bank accounts, financial statements, and daily company transactions.

Monitor and report the status of accounts payable and accounts receivable.

Contact clients, issue statements of account monthly, and follow up on collections.

Manage petty cash and prepare periodic cash flow reports.

Oversee bank portals and support cash flow management.

Maintain and update the fixed assets register and related sub-ledgers.

Ensure timely payment of all company expenses, including utilities (EWA), rent, loans, and other obligations.

Analyze expense variances and provide insights and recommendations to management.

Propose cost-effective solutions and support management decision-making.

Meet all reporting deadlines, particularly month-end and management reporting requirements.

Perform bookkeeping, cashiering, and financial documentation duties.

Inventory, Costing & Rebates Responsibilities:

Manage end-to-end inventory control across warehouses, outlets, and ERP systems, ensuring alignment

between physical stock and system records.

Monitor stock levels, shelf life, and consumption trends for food and perishable items based on daily sales and

menu demand, and initiate timely reordering.

Conduct stock counts and reconcile variances; control slow-moving, obsolete, expired, and damaged items.

Review and validate inventory, food, and logistics costing to ensure accurate stock valuation and margin control.

Analyze gross margins and cost variances, supporting pricing decisions and cost-optimization initiatives.

Manage supplier rebates, discounts, and commercial incentives; track accruals, reconcile claims, and ensure

correct application of agreed terms.

Customer and Supplier Relations:

Maintain professional and effective relationships with clients and suppliers.

Create and maintain an organized database of clients and suppliers, including contacts, terms, and

documentation.

Issue invoices, statements, and coordinate payment follow-ups professionally.

Gather and analyze customer feedback to identify areas for improvement.

Ensure efficient handling of client inquiries and route matters to the appropriate department when required.

Logistics & Compliance:

Coordinate end-to-end logistics processes, including:

Requesting and comparing quotations.

Raising purchase orders (POs).

Coordinating shipping, loading, and pickup

Preparing and filing customs and clearance documents (Invoice, Packing List, COO, Health Certificate, Bayan).

Ensure all logistics and trade documentation are accurately maintained in both soft and hard copies.

E-Commerce / Payments:

Monitor and follow up on website orders and received payments.

Reconcile online payments with bank statements and ERP systems, resolving discrepancies.

Execute and track payments related to LMRA, SIO, utilities, telecom providers, and other statutory or operational

requirements, ensuring proper documentation and filing.

Administrative Support:

Provide administrative support to the finance and operations teams as required.

Maintain a professional, organized, and presentable office environment.

Manage systematic filing (soft and hard copy) for CR, VAT records, contracts, credit files, approvals, and

correspondence.

Liaise with government authorities and external agencies when required.

Support cross-functional activities and perform additional duties as assigned by management.

Required Qualifications & Skills:

-Bachelors degree in Accounting, Finance, or a related field.

-2–4 years of relevant experience in accounting and administration.

-Proficiency in ERP/accounting systems and strong Excel skills, including Pivot Tables.

-Sound knowledge of Bahrain VAT regulations, LMRA, SIO processes, and basic

logistics/shipping documentation.

-Strong organizational, analytical, and time-management skills.

-High attention to detail and accuracy.

-Bilingual Arabic and English preferred, with strong professional email and communication skills