Procurement & Supply Chain Officer

Job Summary:

The Procurement & Supply Chain Officer is responsible for managing end-to-end procurement activities, supply chain coordination, logistics follow-up, inventory receiving, and financial analysis related to purchasing. The role requires strong accounting and finance knowledge, including invoice issuance, system reporting, and advanced Excel analysis. The position plays a key role in landing cost analysis, budgeting, procurement planning, and ensuring accurate stock receiving and documentation in alignment with company operations in the FMCG / HORECA sector.

Key Responsibilities

Procurement & Purchasing

. Manage local and international procurement activities in line with company requirements.

. Source, evaluate, and negotiate with suppliers to ensure cost efficiency and quality.

. Prepare purchase orders and follow up on supplier confirmations.

. Coordinate procurement planning based on sales forecasts and stock levels.

. Maintain supplier records, pricing agreements, and procurement documentation.

Supply Chain & Logistics

. Coordinate inbound shipments with suppliers, freight forwarders, and clearing agents.

. Follow up on shipping schedules, delivery timelines, and customs clearance.

. Ensure all shipment documents are accurate and complete (Invoice, Packing List, COO, Health Certificate, etc.).

. Monitor logistics costs and optimize transportation and clearance expenses.

. Coordinate warehouse deliveries and stock handover.

Accounting, Finance & System Responsibilities

. Prepare and maintain landing cost analysis for all imported and local shipments.

. Analyze procurement costs, logistics costs, duties, and overheads.

. Support budgeting, cost planning, and financial forecasting for procurement activities.

. Prepare cost comparison, variance, and profitability analysis reports.

. Issue sales and purchase invoices accurately.

. Use Zoho (Invoices / Accounting) for invoicing, reporting, and financial tracking.

. Coordinate with the Finance team on supplier payments, cost allocation, and reconciliations.

. Ensure financial data related to procurement and logistics is accurately recorded and reported.

Inventory & Stock Control

. Oversee stock receiving, verification, and reconciliation against shipment documents.

. Ensure accurate recording of received quantities, batch numbers, and expiry dates.

. Coordinate stock updates with the warehouse and system records.

. Support stock audits and inventory reporting.

. Monitor minimum and maximum stock levels to support procurement planning.

Reporting & Planning

. Prepare procurement, logistics, inventory, and cost analysis reports.

. Provide detailed analysis reports to management (landing cost, margins, procurement performance, stock status).

. Support management with data-driven procurement and purchasing decisions.

. Utilize advanced Excel tools (formulas, pivot tables, analysis sheets) to support studies and reports.

Qualifications & Requirements

. Bachelors degree in Supply Chain Management, Accounting, Finance, Business Administration, or related field.

. Minimum 3–5 years of experience in procurement, supply chain, logistics, and financial analysis.

. Strong accounting and finance knowledge is mandatory.

. Proven experience in landing cost calculations, budgeting, invoicing, and reporting.

. Hands-on experience using Zoho (Invoices / Accounting) or similar ERP systems.

. Advanced proficiency in MS Excel for studies, cost models, and analysis.

. Knowledge of import/export procedures and FMCG / HORECA supply chains.

. Strong organizational, analytical, and negotiation skills.

. Excellent communication skills in English (Arabic is an advantage).

. Experience in Bahrain market and regulations is preferred.

Key Skills & Competencies

. Procurement & supplier negotiation

. Supply chain & logistics coordination

. Accounting & finance knowledge

. Landing cost & margin analysis

. Budgeting & forecasting

. Inventory & stock management

. Zoho system & Excel reporting

. Analytical & problem-solving skills