Assistant Manager (Procurement)

Position Summary:

The Assistant Manager Procurement will support the end-to-end procurement cycle of goods and services required for the long-term care facility. This role ensures timely availability of medical supplies, equipment, consumables, and non-clinical items while maintaining compliance with Bahraini regulations, healthcare standards, and organizational policies. The position requires strong vendor management, cost control, and coordination skills to ensure uninterrupted facility operations.

Key Responsibilities:

Procurement Operations

Assist in developing and executing procurement plans aligned with facility requirements.

Manage purchase requisitions, request for quotations (RFQs), purchase orders (POs), and contract documentation.

Ensure procurement activities are cost-effective, transparent, and in line with internal policies.

Track deliveries and resolve discrepancies related to orders, invoices, or quality issues.

Vendor & Contract Management

Source and evaluate suppliers locally and internationally, ensuring best value and quality.

Negotiate pricing, credit terms, and service-level agreements (SLAs).

Maintain and update the approved vendor list, ensuring compliance with regulatory standards.

Build and sustain strong supplier relationships to ensure consistent supply chain performance.

Inventory & Supply Chain Support

Coordinate with the warehouse and clinical departments to monitor inventory levels of medical and non-medical supplies.

Ensure critical items such as medicines, PPE, equipment, and consumables are stocked adequately.

Support in implementing inventory control measures to reduce wastage and pilferage.

Compliance & Reporting

Ensure all procurement activities comply with Bahraini regulations and healthcare standards.

Support audits, inspections, and reporting related to procurement and supply chain.

Prepare periodic procurement reports (spend analysis, supplier performance, cost savings, etc.).

Team & Process Improvement

Supervise and guide junior procurement staff in day-to-day operations.

Recommend improvements to procurement processes and policies for greater efficiency.

Collaborate with finance, nursing, and operations departments to align purchasing with facility needs.

Qualifications & Experience:

Bachelors degree in Supply Chain Management, Business Administration, or related field (Masters preferred).

Professional certifications such as CIPS, CSCP, or equivalent are an advantage.

Minimum 7-10 years procurement experience, with at least 2 years in a supervisory role; healthcare/Service Industry