About the job Accountant (Payables)
Summary
Accounts Payable (AP) is responsible for the timely and accurate processing of invoices and payments to vendors. He ensures compliance with company policies and procedures, managing the accounts payable process, ensuring timely and accurate processing of invoices, managing vendor relationships, and maintaining accurate financial record. Essential Duties and Responsibilities
Core Responsibilities:
Invoice Processing:
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Review and verify invoices for accuracy, completeness, and approval.
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Ensure adherence to company policies and procedures.
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Code invoices to appropriate general ledger accounts.
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Enter invoices into the accounting system.
Payment Processing:
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Prepare and process payments to vendors.
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Ensure timely payment of invoices to maintain good vendor relationships.
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Reconcile vendor statements to identify and resolve discrepancies.
Vendor Management:
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Maintain accurate vendor records, including contact information and payment terms.
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Resolve vendor inquiries and disputes.
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Establish and maintain positive relationships with vendors.
Financial Record Keeping:
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Maintain accurate and up-to-date financial records.
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Prepare and reconcile monthly accounts payable reports.
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Assist with month-end and year-end closing procedures.
Compliance:
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Ensure compliance with relevant tax laws and regulations.
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Adhere to internal controls and procedures.
Additional Responsibilities:
Research and Analysis:
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Investigate and resolve invoice discrepancies.
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Analyze vendor performance and identify cost-saving opportunities.
System Maintenance:
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Stay updated on accounting software and systems.
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Assist with system upgrades and improvements.
Accountant (Payables) Job Description
Department Finance Location Bahrain
Reports to Chief Accountant Position Type Full Time
Ad-hoc Tasks:
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Perform other duties as assigned by management.
Essential Skills and Qualifications:
Strong attention to detail and accuracy.
Excellent organizational and time management skills.
Proficiency in accounting software and systems.
Knowledge of accounting principles and practices.
Strong communication and interpersonal skills.
Ability to work independently and as part of a team.
Experience with Microsoft Office Suite, especially Excel.
Qualifications & Experience
Essential Qualifications:
Education:
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Diploma or equivalent
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Associate's degree in accounting, finance, or related field (preferred)
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Bachelor's degree in accounting, finance, or business administration (preferred)
Experience:
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2 - 3 years of experience in accounts payable or similar accounting role
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Proven track record of accuracy and efficiency in processing invoices and payments
Technical Skills:
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Proficiency in accounting software (QuickBooks, SAP, Oracle, etc.)
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Strong knowledge of Microsoft Excel (formulas, pivot tables, etc.)
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Familiarity with general ledger accounting principles
Soft Skills:
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Strong attention to detail and accuracy
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Excellent organizational and time management skills
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Ability to multitask and prioritize 1 effectively
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Strong communication skills, both written and verbal
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Ability to work independently and as part of a team
Accountant (Payables) Job Description
Department Finance Location Bahrain
Reports to Chief Accountant Position Type Full Time
Additional Desired Qualifications:
Certification:
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Certified Public Accountant (CPA) or similar certification
Experience:
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Experience with international accounting standards (IFRS)
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Experience with tax compliance and reporting
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Experience with vendor management and dispute resolution
Technical Skills:
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Proficiency in accounting automation tools and workflow software
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Knowledge of ERP systems and integration with accounting software
Key Responsibilities:
Process and verify invoices for accuracy and completeness
Match invoices to purchase orders and receiving reports
Enter invoices into accounting software and maintain accurate records
Prepare and process payments to vendors
Reconcile vendor accounts and resolve discrepancies
Maintain vendor files and update contact information
Assist with month-end and year-end close processes
Prepare reports and analysis as needed
Stay up-to-date on accounting best practices and industry regulations
Language Skills
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Fluency in English
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Basic Arabic & Hindi Physical Demands
An Accountant Payable's (AP) position typically involves minimal physical demands. The role is primarily sedentary, requiring the employee to sit for extended periods at a desk, operating a computer and other office equipment.
Here are the primary physical demands of an AP position:
Sedentary Work: This involves sitting for extended periods, with occasional standing or walking to retrieve documents or communicate with colleagues.
Fine Motor Skills: The ability to use a keyboard and mouse for data entry and analysis.
Accountant (Payables) Job Description
Department Finance Location Bahrain
Reports to Chief Accountant Position Type Full Time
Visual Acuity: The ability to read and interpret documents, computer screens, and other written materials.
Occasional Lifting: This may involve lifting and carrying boxes of files or other office supplies, typically weighing less than 20 pounds.
It's important to note that while the physical demands are generally low, individuals with certain physical limitations, such as difficulty sitting for long periods or lifting objects, may require reasonable accommodations to perform the essential functions of the job.
Work Environment
An Accountant Payables work environment can vary depending on the size of the company, industry, and specific role. However, some common elements include:
Office Setting: Most Accounts Payable (AP) roles are primarily office-based, with a focus on desk work and computer usage.
Hybrid Work Arrangements: Many companies now offer hybrid work arrangements, allowing AP professionals to balance their time between the office and remote work.
Technology-Driven: AP roles heavily rely on accounting software and other technology tools to manage invoices, payments, and financial data.
Team Collaboration: AP professionals often work closely with other departments like purchasing, finance, and operations to ensure smooth financial processes.
Attention to Detail: The work demands a high level of accuracy and attention to detail, as errors in processing payments can have financial consequences.
Deadline-Driven: AP teams often work under tight deadlines, especially when processing invoices and payments within specific payment terms.
Key Responsibilities and Tasks:
Invoice Processing: Reviewing and verifying invoices for accuracy and completeness.
Data Entry: Inputting invoice data into accounting software.
Payment Processing: Preparing and authorizing payments to vendors.
Vendor Relations: Communicating with vendors to resolve payment issues or discrepancies.
Reconciliation: Matching invoices to payments and reconciling accounts.
Reporting: Generating reports on accounts payable activities and financial performance.
Accountant (Payables) Job Description
Department Finance Location Bahrain
Reports to Chief Accountant Position Type Full Time
The work environment can be:
Fast-paced: During peak periods, such as month-end close or when dealing with a high volume of invoices.
Detail-oriented: Requires meticulous attention to numbers and accuracy.
Collaborative: Involves working with various teams within the organization.
Overall, an Accounts Payable work environment is a blend of office-based work, technology utilization, and collaborative efforts, with a strong focus on accuracy and efficiency.
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