Kronos Administrator - City Hospital

• Ensure the integration of Kronos workflows with SAGE payroll system.
• Ensure the Kronos system is accessible, data is valid and ready for payroll processing.
• Ensure employees are setup with a log-on profile to match their primary role. Every user who is required to record shift information.
• Ensure time and attendance rules are set up correctly in Kronos.
• Ensure timecards are updated by managers daily.
• Ensuring and maintaining a good working relationship with all managers.
• Ensure that all users are competent in using the system and know the systems functionality.
• Ensure 100% employees are reflecting on Kronos internal and external.
• Ensure all terminals are running properly.
• Ensure consistent processes across solution.
• Deep system knowledge to make process and system changes, including configuration, permissions, etc.

FUNCTIONAL

• Manage the Time and Attendance tracking outputs (pay codes) in conjunction with Payroll.
• Manage the Kronos pay-rule overrides.
• Manage the User Access to Kronos and ensure access approval is according to
• requirement. Conduct annual user access audit.
• Implement improvements to the system to make the system more efficient.
• Participate in Kronos clock maintenance (e.g. biometric that is not taking).
• Maintain technical environment and employee licencing requirements.
• Set up payroll extract files.
• Resolve outstanding leave requests, unapproved overtime, etc. for payroll processing.
• Tracking of accurate accruals.
• Investigate and resolve integration failure from Kronos and to SAGE exports.
• Maintain reporting metrics.
• Develop and implement Kronos training.
• Establish Kronos access and approval controls based upon functional roles.
• Conduct data validation reviews to ensure the accurate controls are in place.
• Maintenance of the Business Structure in the system.
• Maintain leave calendar (e.g., union picnic day, concessional leave, etc.).
• Maintain public holiday calendar annually.
• Monitor rounding rules policy and its application.
• Maintain job or shift related allowances (e.g., Speciality allowances, Call- out etc.)
• Lead and participate in specialist projects related to the optimisation of workforce utilisation.
• Attend to any system fault reporting, coordinate, and implement corrective actions in a timeous manner.

OPERATIONAL

• Maintain employee job transfer set to track changes in reporting line.
• Maintain pay code mapping (e.g., creation of new wage types).
• Manage thorough testing of system changes in Preview/Test.
• Provide a user guide for business units and/or develop real time training interactions.
• Audit Kronos system against number of new hires- Target: Audit Findings to be resolved before Payroll
• cut-off date.
• Resolve escalated time tracking queries from the HR and managers Services Team.
• Export end of pay report to SAGE for payroll processing.
• Provide Time and Attendance tracking exception reports on a weekly basis.
• Troubleshooting for Kronos clock terminals (e.g., missing punch, offline, etc.)
• Provide clock setup and support.
• Deploy new releases as system doesnt permit to stay on the previous version.
• Test new releases major or minor.
• Ensure managers approves timecards and signed off every month.
• Extract agency hours to Verify will billing received weekly.
• Escalating incomplete timecards to relevant managers.

MINIMUM REQUIREMENTS

An IT qualification and experience would be advantageous.
Minimum 2 years of related experience.
Demonstrated experience in administering the Kronos function for a
large organisation.
Demonstrate relevant experience in the optimisation of workforce
management practices.
Demonstrate experience in delivering relevant change management with
release changes.
Demonstrate experience working at a high level with an HR Services
team.
Demonstrate ability in supporting the system support team through
change management processes by providing workflow advice.
Experience in building positive organisational workplace culture.