Payroll Specialist (Recruitment Agency)

Job Title: Payroll Specialist

Department: Finance / HR
Industry: Recruitment / Staffing / Outsourcing
Location: Skytech IT Park, Mabalacat, Pampanga
Employment Type: Full-time

Job Summary

The Payroll Specialist is responsible for managing and processing payroll for internal employees and outsourced staff/contractors. This role ensures accurate salary computation, statutory compliance, and timely payroll disbursement while supporting finance and HR functions within the recruitment agency.

Key Responsibilities

Payroll Processing

• Process end-to-end payroll for internal staff and deployed employees (weekly, bi-weekly, or monthly)
• Ensure accurate calculation of salaries, overtime, commissions, incentives, and deductions
• Maintain payroll records and employee data in payroll systems

Compliance & Statutory Requirements (Philippines)

• Ensure compliance with government regulations and labor laws
• Process and remit statutory contributions:
  • SSS
  • PhilHealth
  • Pag-IBIG
  • Withholding Tax (BIR)
• Prepare and submit required government reports

Billing & Client Coordination (for Outsourcing)

• Support preparation of client billing based on deployed staff
• Reconcile timesheets, attendance, and payroll data
• Coordinate with clients regarding payroll-related concerns and discrepancies

Data Management & Reporting

• Generate payroll reports, summaries, and cost analysis
• Maintain confidentiality and accuracy of payroll data
• Assist in audits and financial reporting

Employee Support

• Respond to payroll inquiries (salary, deductions, benefits)
• Resolve payroll discrepancies in a timely manner

Qualifications

• Bachelor's degree in Accounting, Finance, HR, or related field
• Minimum 2–5 years of payroll experience, preferably in a recruitment, BPO, or outsourcing company
• Strong knowledge of Philippine payroll regulations and statutory contributions
• Experience with payroll systems (e.g., Sprout, QuickBooks, SAP, or similar)
• High attention to detail and accuracy
• Strong analytical and problem-solving skills

Preferred Skills

• Experience handling high-volume payroll (100+ employees)
• Knowledge of labor laws and DOLE compliance
• Advanced Excel skills (pivot tables, formulas)
• Ability to work under pressure and meet deadlines

Key Competencies

• Integrity and confidentiality
• Time management
• Communication skills
• Organizational skills

KPIs / Performance Metrics

• 100% payroll accuracy
• On-time payroll processing
• Compliance with statutory deadlines
• Employee satisfaction on payroll services