Executive Assistant

Just Vargas is a human resources consultancy that recruits, trains, and supports talent, helping both companies and professionals reach their full potential.

We are currently recruiting for a fast-growing company in the technology sector. We are looking for an Executive Assistant to the CEO to join a high-impact, international project based in Porto.

Key Responsabilities:

• Act as a strategic partner to the CEO, managing calendar, priorities, and executive communications;
• Coordinate internal and external meetings, including preparing agendas, documents, and follow-up actions;
• Serve as liaison between the CEO and internal teams, ensuring alignment and information flow;
• Handle sensitive information with discretion and ensure confidentiality across all matters;
• Support with investor relations, client meetings, and communication with strategic partners;
• Prepare executive summaries, reports, and presentations to support decision-making;
• Organize and support travel plans, events, and high-level logistics;
• Anticipate needs and proactively resolve operational or communication challenges.

Requirements:

• Relevant experience in a similar role supporting executive leadership;
• Exceptional organizational and communication skills;
• Strong judgment, discretion, and ability to manage confidential information;
• Ability to multitask and adapt to shifting priorities with autonomy;
• Comfortable using productivity and collaboration tools (e.g., G-Suite, Slack, Trello, Notion, CRM, Zoom);
• Fluent in English (written and spoken); other languages are a plus.