Assistant Manager - Procurement

Department : Procurement

Reports to : Manager - Procurement

Role Introduction

The Assistant Manager Procurement will support the Manager - Procurement in supporting and managing procurement activities, especially for non-F&B categories, including but not limited to general supplies, services, equipment, and facilities-related purchases. This role plays a key part in ensuring cost-effective sourcing, supplier performance, and compliance with procurement policies. Especially to ensure contributing to cost optimization efforts within the organization and adherence to Legends Global compliance requirements.

Key Responsibilities

• Manage end-to-end procurement processes, including sourcing qualified contractors, preparing tender documents, tender evaluation, tender queries, price negotiation with tenderers on contractual qualifications, and contract management.
• Identify potential vendors, conducting market research, and evaluating vendor capabilities to support effective procurement decisions.
• Monitor market trends and identify opportunities for cost savings and process improvements.
• Support the Manager Procurement to maintain contract files, track contract expiry dates, and proactively notify stakeholders about upcoming contract renewals or re-bidding.
• Develop and maintain supplier relationships to ensure quality, reliability, and value.
• Work closely with internal stakeholders to understand requirements and ensure timely and cost-effective procurement solutions, and maintain a strong working relationship with stakeholders, ensuring adherence to Legends Globals procurement protocols and procedures.
• Lead end-to-end sourcing projects, including managing RFx processes (RFIs, RFQs, RFPs), financial analysis, and contract negotiations.
• Prioritize timely delivery of existing processes and contribute to the development of new procurement systems and practices.
• Collaborate with the Manager Procurement to establish systems for monitoring spend, implementing best practices, and implementing cost control mechanisms.
• Monitor and analyse periodic purchasing reports to identify cost-saving opportunities and areas for improvement.
• Ensure accurate and timely documentation of procurement processes and transactions.
• Assist and support to the Manager Procurement and the Operations of KTSP, in relevant duties and ad hoc projects, as required.

Requirements

• A Bachelors degree in a relevant discipline; or a minimum of 6 - 8 years of relevant experience in a sizable organization, preferably with exposure to Asset and Facilities Management, Venue/Stadium Operations, Hospitality/Hotel Services, or Food & Beverage Operations. Familiarity with procurement processes will be considered an advantage.
• Minimum of 2 years experience at supervisory level is preferred.
• Experience in supply market analysis, cost evaluation, and contract management is an advantage.
• Demonstrated experience in managing tendering process and preparation of tender documents.
• Knowledge on computerized procurement system (Oracle ERP and SwiftPOS) will be an advantage.
• Proficient in MS Office applications, including Word, Excel, PowerPoint, and Outlook. Familiar with Chinese Word Processing.
• Strong negotiation, analytical, and communication skills.
• Proactive and able to work under pressure.
• Good sense of ownership and servicing mindset.
• Be cooperative and willing to assist as required.
• Independent, self-motivated, committed and a good team player.
• Good command of spoken and written Chinese and English, including Putonghua.

Full-time

Personal & Application Information

We are an equal opportunity employer. Data collected will be treated in strict confidence and used for recruitment purpose only. Applicants who are not invited for interviews within 8 weeks may consider their applications.