DRC Operations Coordinator

Location: Kolwezi, Democratic Republic of Congo (DRC)

Company: KILELE SARL

About the Role

We are seeking an experienced, organised, and results-driven DRC Operations Coordinator to join our Operations Department in Kolwezi, Democratic Republic of Congo.

Reporting directly to the Managing Partner, the successful candidate will be responsible for coordinating daily operational activities between the office and project sites, ensuring the efficient execution of projects, procurement, logistics, fleet management, and personnel mobilisation activities.

The role requires a proactive individual with strong operational coordination, commercial negotiation, and problem-solving capabilities who can effectively manage multiple priorities while ensuring seamless collaboration between departments, clients, and suppliers.

Key Responsibilities

Operations & Project Coordination

• Coordinate daily operational activities between the office and project sites
• Support the effective planning and execution of operational activities across projects
• Coordinate project schedules, operational resources, and deliverables
• Monitor project progress and follow up on outstanding operational requirements
• Identify and resolve operational challenges affecting projects or personnel
• Ensure effective communication and coordination between departments, management, and site teams

Procurement & Supplier Management

• Oversee procurement activities, inventory management, and asset control
• Coordinate with South African procurement teams and local DRC suppliers
• Monitor supplier performance, outstanding orders, and delivery schedules
• Ensure the availability of required tools, equipment, PPE, and operational supplies
• Negotiate commercial terms with clients and suppliers
• Maintain effective relationships with suppliers and service providers

Logistics, Fleet & Mobilisation

• Coordinate personnel and project mobilisation and demobilisation activities
• Oversee transport logistics and operational fleet coordination
• Monitor vehicle utilisation, fuel consumption, and fleet reports
• Ensure timely delivery of equipment, materials, and personnel to operational sites
• Coordinate logistical requirements to support uninterrupted project execution

Tendering & Commercial Support

• Prepare and coordinate project proposals, tenders, and related documentation
• Support commercial negotiations with clients and suppliers
• Coordinate the information and documentation required for tender submissions
• Manage weekly Expressions of Interest (EOI) submissions through the ARSP website
• Support business development and project-related commercial activities

Reporting & Operational Administration

• Prepare and submit accurate weekly Operations Reports
• Monitor operational schedules, procurement activities, and supplier deliverables
• Maintain clear communication with management regarding operational performance and challenges
• Ensure operational documentation and records are maintained accurately
• Follow up on outstanding tasks and ensure timely resolution of operational matters

Requirements

• Demonstrated experience in operations coordination, project administration, logistics, procurement, or related operational functions
• Strong understanding of operational planning and project coordination
• Knowledge of procurement processes, supplier management, and inventory control
• Ability to coordinate personnel mobilisation, transport, and site logistics
• Experience preparing project proposals, tenders, and commercial documentation
• Strong commercial negotiation and supplier relationship management skills
• Ability to monitor fleet operations, fuel usage, and operational resources
• Good computer literacy and proficiency in Microsoft Office, particularly Excel
• Strong reporting and administrative capabilities
• Ability to work effectively with multiple departments, clients, and suppliers
• Ability to manage competing priorities and resolve operational challenges

Key Competencies

• Strong organisational and operational coordination skills
• Excellent communication and interpersonal abilities
• Commercial awareness and negotiation skills
• Strong analytical and problem-solving abilities
• Ability to work independently and take initiative
• Effective planning, prioritisation, and time management
• High level of accountability and attention to detail
• Ability to perform effectively under pressure
• Strong stakeholder and supplier relationship management
• Commitment to operational efficiency and continuous improvement

Interested candidates are invited to submit their CV through our careers portal.

Only shortlisted candidates will be contacted.